JOB DESCRIPTION
Associate Manager - Finance
Location: Bengaluru, Karnataka
Role Purpose:
The Associate Manager – Finance is a hands-on execution and coordination role that supports and assists the Senior Finance Manager across the Finance & Accounts function. The role helps run day-to-day financial management accounting and reporting, statutory and FCRA compliance, treasury and banking, grant and donor accounting, payroll, ERP administration, accounts payable, audits, taxation, and internal controls. Acting as a reliable second line to the Senior Finance Manager, the person ensures routine finance processes run accurately, on time, and compliantly across multi-location, donor-funded operations freeing up leadership bandwidth for strategy, banking, and donor engagement while driving documentation integrity, audit readiness, and process improvement.
Key Responsibilities:
Financial Accounting & Reporting
Lead monthly, quarterly, and annual financial closing processes.
Ensure accurate accounting in accordance with applicable accounting standards and
organizational policies.
Review journal entries, payment vouchers, receipt vouchers, contra entries, and
adjustment journals.
Maintain General Ledger, Chart of Accounts, trial balance, balance sheet schedules,
and income & expenditure statements.
Manage accruals, prepayments, deferred income, grant accounting, and fund
accounting.
Ensure project-wise, donor-wise, cost centre-wise, and fund-wise accounting.
Grant & Donor Finance
Record grant receipts and donor income in ATLAS ERP.
Maintain grant-wise accounting and donor fund utilization.
Support donor audits and grant reconciliations.
Ensure proper accounting of restricted and unrestricted funds.
Prepare and issue 80G receipts for eligible donations and maintain the related
registers.
Treasury & Banking Operations
Manage banking operations across multiple bank accounts.
Process NEFT, RTGS, IMPS, CMS, bulk payments, and international remittances.
Manage fixed deposits, investments, and interest accounting.
Perform daily bank reconciliations.
Coordinate with banks for account opening, closure, KYC updates, internet banking,
authorized signatory changes, payment recalls, and banking resolutions.
Handle FCRA designated and utilization bank accounts.
Accounts Payable
Review vendor on boarding and KYC documentation.
Verify vendor bank details using cancelled cheques or passbooks.
Review invoices for GST, TDS applicability, and contractual compliance.
Ensure timely vendor payments and vendor reconciliations.
Monitor advances, credit notes, debit notes, and outstanding balances.
Support procurement through budget validation, payment approvals, and financial compliance.
Payroll & Employee Benefits
Manage end-to-end payroll processing including payroll preparation, validation,
approvals, salary disbursement, statutory deductions, payroll accounting, and
reconciliations.
Process Full & Final settlements, gratuity, and employee reimbursements.
Ensure timely remittance of PF, ESI, Professional Tax, and TDS.
Generate Form 16 and payroll-related reports.
Coordinate with HR on payroll master updates and employee lifecycle changes.
ESS Portal Administration
Administer the Employee Self-Service (ESS) Portal.
Create and maintain employee profiles.
Update reporting managers, approval workflows, and organizational hierarchy.
ERP Administration
Administer the ERP Finance Module.
Manage vendor masters, donor masters, project masters, employee masters, and
approval workflows.
Park grant receipts and accounting entries in ATLAS.
Configure user roles and access controls.
Troubleshoot ERP issues and coordinate with implementation partners.
Train employees on ERP processes and workflows.
Participate in testing and implementation of new modules.
Taxation & Statutory Compliance
Ensure compliance with Income Tax, GST, TDS, FCRA, PF, ESI, Professional Tax,
and other statutory requirements.
Prepare and file TDS returns, GST returns, and statutory reconciliations.
Reconcile 26AS, AIS, and TDS records.
Handle assessments, notices, and departmental correspondence.
Ensure compliance with 12A, 80G, FCRA, and NGO regulatory requirements.
Audit & Internal Controls
Coordinate Statutory Audit, Internal Audit, Donor Audit, FCRA Audit, and Tax
Audit.
Prepare audit schedules, supporting documents, confirmations, and reconciliations.
Respond to audit queries and ensure timely closure of audit observations.
Strengthen financial controls and compliance frameworks.
Maintain complete audit documentation and statutory records.
Policies, SOPs Process Improvement
Develop, implement, and periodically review finance policies and Standard Operating
Procedures (SOPs).
Drive automation and process improvements across finance operations.
Strengthen internal controls and financial governance.
Support digital transformation initiatives within Finance.
Employee Induction & Capacity Building
Conduct finance induction sessions for all new employees.
Orient employees on:
o Finance policies and procedures
o Procurement process
o Travel and expense reimbursement policy
o Corporate credit card policy
o Vendor payment process
o Employee advances and settlements
o ATLAS ERP and ESS Portal usage
Team Leadership
Lead, mentor, and develop the Finance & Accounts team.
Set goals and monitor team performance.
Ensure timely completion of finance deliverables.
Foster collaboration with HR, Procurement, Programmes, IT, Leadership, and
external stakeholders.
Required Skills & Competencies
Strong knowledge of accounting principles, preferably in the non-profit/NGO sector and donor-funded projects.
5- 7 years experience in FCRA, Income Tax, GST, TDS, PF, ESI, and other statutory compliance requirements.
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