POSITION SUMMARY
Supports the accounting department by providing accounting, analysis, compliance and financial support to one or more construction projects. Serves as the primary accounting and finance contact for project management and operational leaders from project start up through final closeout. This role is a self-starter role that requires high initiative and strong interpersonal skills to communicate and collaborate with a variety of project team members, operations leaders and external trade partners.
PRIMARY RESPONSIBILITIES
Project Financial Support- General
Manages project setup and budget setup processes with project management and estimating departments, ensuring that setup is complete and accurate prior to project construction start.
Provides additional analytical support regarding project status and performance as needed, including customized project cashflow and revenue projects, GMP or project cost reconciliations, etc.
Monitors project cash flow and communicates with the project team members when the projects are paid.
Processes journal entries in financial ERP system for all project cost transfers.
Takes full ownership and accountability of the project(s) from startup through financial close-out.
Reconciles trade partner commitments and ensures all documentation is received prior to retention payments and final close-out of trade partner commitments.
Analyzes job to-date costs, contracts, and budgets by preparing reports verifying that all costs are posted and trade partner costs have been recorded and paid in full.
Routinely audits job cost activity to ensure project coding accuracy and compliance with contract provisions.
Project Financial Support- Contract Administration
Works closely with finance leadership and operational leaders to analyze project performance and status of trade partner commitments.
Manages collection and approval workflow of monthly trade partner pay applications in Procore, ensuring appropriate approvals are obtained and job number and cost coding is complete and accurate.
Supports monthly owner and subcontractor billings with clerical review for inaccuracies and inclusion of proper supporting documents, prior to submission or approval of invoices.
Processes timely electronic or manual payment to trade partners after receiving owner payment notifications.
Processes change orders to trade partner commitments and ensures integration between project management software and financial ERP systems is complete and accurate.
Reviews and understands contractual provisions to assigned projects and ensures project cost activity is in compliance with those provisions (e.g., reimbursable cost of work items, or contracted labor rates).
Maintains joint check agreements and payments to joint-check payees, as necessary.
Reviews trade partner compliance by verifying subcontract work orders are fully executed, monthly pay applications are completed timely, and any outstanding waivers, affidavits, and supplier waivers are received.
Receives, reviews and completes any trade partner contract audit forms for accuracy.
General Support
Researches new processes by reviewing current procedures to be more productive and efficient in role.
Contributes to a team environment by participating in project and department meetings and supporting other corporate accounting functions, as needed.
Assists in preparation of annual audit and project-specific audits by providing documentation and backup required by external auditors.
Maintains a team player and positive attitude with a willingness to assist and provide support when needed.
Maintains electronic organization of all documents and files within Workday, ProCore, Microsoft Office applications and other shared department folders.
Makes and builds lasting relationships with project management and external trade partners, by checking e-mails frequently and answering questions in a timely, informed, and courteous manner.
MINIMUM QUALIFICATIONS
Bachelor’s Degree in Accounting or Finance preferred.
1-3 years of Accounting experience, Construction or project-based industry experience a plus.
Architecture/Engineering/Construction industry and job cost accounting experience a plus.
Experience working with financial and project management systems; Workday and/or Procore a plus.
Proven experience managing a high-volume of tasks and superior organization skills.
Proficient with Microsoft Office computer applications.
WORKING CONDITIONS
The position requires work in an office environment.
Note: This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned. The job description is subject to change at any time.
Equal Opportunity Employer/Minorities/Females/Disabled/Veterans
