Functional Job Responsibilities
Review all documents for payment for appropriate supporting documentation and approval prior to payment.
Post vouchers, print posted vouchers, and BIR 2307 (if any) for approval depending on the assigned accounts.
Ensure AP process complies with company policies and procedures.
Assist in the management and retention of all AP files.
Update Statement of Accounts of accounts assigned.
Clean-up of accounts assigned.
Close advances valid for closure.
Send reminders for ATDs for those team members non-official and excess duty phone usage.
Monthly submission of Employee Authority To Deduct to Payroll.
Process the following transactions, which are assigned for payment in compliance with the Company’s policies and procedures, accounting standards, industry practices, governing laws and regulations, and statutory requirements:
Monitor and File Tax Sign Off Form
Communicate to the vendor for their concern in the status of the invoice.
Assist in posting of Gaming Transactions.
Assist and coordinate with GL regarding reporting for Input Vat reconciliation for and information required for PEZA and BIR requirements on importation.
Assist Project Team in monitoring their freight charges related to importation item and other concerns.
Prepare SMART and other accrual files. · Handle vendor calls and inquiries.
Prepare fuel monthly consumption report requested by Accounts Receivable for billing purposes.
·Back-up on CAPEX and UTILITIES reporting
Report fuel consumption to end-users with assigned vehicles.
Ensure ATDs are reported to HR for those assignees exceeding their monthly fuel limit consumption.
Get an update from Transportation and HR for vehicle assignments for correct charging.
Check daily the interface instance from ARIBA to PeopleSoft.
Provide a report for Related Party Transactions
Provide a report for Expat’s usage of home leave and other allowances.
Make inquiries of vendors to resolve invoicing issues.
Read, interpret and analyze contracts as needed.
Transmit approved vouchers to Finance Director and Treasury.
Request CAPEX Code creation and Asset Tagging as necessary.
Back up the Senior Accountant and Junior Accountant as needed.
Requirements
At least 1-2 years experience.
Knowledgeable in PeopleSoft or other accounting systems is an advantage
Knowledgeable in relevant tax and accounting updates
