Payroll and Benefits Administrator

Reporting to: Payroll and Benefits Manager
Location: Calgary, McTavish Office
Schedule: Monday-Friday, 40 hours/week
Closing Date: August 7, 2026
The big picture:
Have your career take off with us! At AirSprint, our core values of Safety, Integrity, Humility, Service, People, and Community are ingrained throughout our operations and culture. In collaboration with the Payroll and Benefits Manager, the Payroll and Benefits Administrator plays a critical role in supporting and managing all aspects of the organization's payroll processing and employee benefits administration. Your commitment to providing exceptional service to employees and maintaining compliance with relevant policies and regulations will be integral to our success.
In this role you will:
• Provide administrative support throughout the full payroll cycle in Dayforce including:
◦ Prepare and validate semi-monthly full-cycle Canadian payroll for salaried and hourly employees following the Canada Labour Code as a federally regulated organization.
◦ Prepare, balance, and reconcile payroll data, and complete audits on any changes and updates to payroll.
◦ Verify employee timesheet data and other pay adjustments.
◦ Process new hires, terminations, and employee status changes (e.g. compensation adjustments, leaves of absence).
◦ Process onetime adjustments to earnings, deductions, and memo calculations.
◦ Process off cycle, additional payroll, commissions, and advances when needed.
◦ Calculate earnings such as retro pay, commissions, holiday pay, reimbursements from employees for overpayments, benefits, pensions, paid leaves, etc.
• Administer the employee benefit plan including processing new enrollments, updates, and terminations.
• Adjust Dayforce setup as required.
• Prepare payroll related filings and supporting documentation, including RRSP contributions, Records of Employment, and other statements.
• Process employee recoverable and other authorized deductions (i.e. garnishment, employee portion premium, etc.).
• Prepare, process, and submit payroll month end tasks (i.e., AD&D balance, HSA/WSA balances, WCB balance, etc.).
• Prepare and submit required information for yearend processing including WCB yearly annual return balancing and T4s.
• Provide prompt, friendly customer service to employees on payroll related questions and inquiries.
• Complete any related pay audits, analysis, and investigations.
• Complete required payroll testing and any subsequent documentation.
• Problem-solve to correct inaccurate payments and process corrections.
• Assist Payroll and Benefits Manager with Dayforce maintenance and updates.
• Ensure compliance with Canada Labour Code and maintain the highest standards of confidentiality.
• Assist with other duties and projects as required.
To be successful in this role, you will have:
• A post secondary certificate in accounting, business administration, or a related field.
• A minimum of three years of related payroll and benefits administration experience in a cloud based HRIS platform (Dayforce, ADP, etc.).
• Benefits and RRSP administration experience.
• Intermediate proficiency in Microsoft Office (Outlook, Excel, Word).
Bonus points if you have:
• Payroll Compliance Professional designation.
• Hands on Dayforce experience.
You’ll fit right in if you:
• Focus on getting things right, down to the last detail.
• Are passionate about providing exceptional customer service.
• Have excellent verbal and written communication and interpersonal skills.
• Are a humble team player and are ready to pitch in wherever you’re needed, while appreciating the opportunity to work independently.
• Are highly organized with strong multi-tasking and time management skills.
• Have good analytical thinking and organizational skills.
• Are willing to seek and provide constructive feedback, as well as a commitment to personal and organizational growth and development.
We think you’ll like working for us because:
• We care about your health and well-being and offer an employee assistance program, extended health care benefits, dental and vision benefits, and paid time off.
• We value your contribution to our success and provide a competitive salary and an RRSP matching program.
• We have a great team, and we work hard together toward common goals and with a passion for excellence.
• We offer family and friends flight benefits.
• We respect, honour, and celebrate the diversity of our employees as we know our differences make us better. Our core values of Community and People mean we’re focused on equity, diversity, inclusion, anti-racism, and reconciliation.
• We value Safety, which is why we require applicants to complete a background check assessment.
About us:
A passion for aviation and providing exceptional service formed the foundation of AirSprint's introduction of Fractional Jet Ownership to Canada in 2000. Today, each of our dedicated staff is passionate about delivering a private aviation experience that positively contributes to successful Canadians' personal and professional lives. We do this with values of "Safety, Service, People, Integrity, Humility, and Community."
AirSprint's mission is to provide successful Canadians with a better choice for optimizing their time by enhancing the private jet ownership experience with industry-leading safety standards, exceptional turn-key service, and increased flexibility, all at a fraction of the cost and personalized for their individual needs.
To learn more about working with AirSprint visit us at www.airsprint.com or watch our video.
AirSprint values diversity in our workplace and wants to ensure every applicant is treated equitably and respectfully. If you require any support in the application process, including disability accommodation, please get in touch with Human Resources at humanresources@AirSprint.com.