EPMO Project Manager – (Senior Level) (REMOTE)

MillenniumSoft Inc is a leading provider of project management solutions, and they are seeking a Senior EPMO Project Manager to support medium to large sized projects within a medical device company. The role involves managing project execution, building relationships with stakeholders, and ensuring project objectives are met while adhering to established guidelines.

Responsibilities:

• Successful planning, executing and delivering one or more concurrent medium/large projects (defined internally at client as Tier 1 or Tier 2 projects)
• Partners with project sponsors and stakeholders to define project objectives
• Works directly with executive and director level business leaders to understand the strategic objectives for major business change initiatives and define the tactical programs/projects to realize these objectives
• Takes ownership for delivering project objectives and deliverables
• Drives project execution within established scope, schedule, resource and quality requirements, leading project teams of cross-functional resources in matrixed environment
• Defines, communicates and delivers project scope, goals and deliverables
• Creates and organizes project work, required documents and deliverables for validation and compliance traceability (as required by the project, EPMO practices and applicable regulations)
• Creates a project governance process, including meeting cadence, scorecard, RAID log in accordance with established EPMO practices and required tools
• Identifies resources required to successfully complete the objectives of assigned projects
• Leads project teams in accordance with established EPMO and client project management methodologies and practices, maintaining optimal team performance on assigned project tasks and deliverables
• Provides timely and effective project communications, including meeting facilitation, and executive status reporting
• Identifies and manages project risks and issues, ensuring their timely mitigation and resolution with impacted stakeholders
• Creates management reports and presentations (as required) to keep project sponsor and other leaders and stakeholders up to date on schedule, budget and deliverable status
• Plans and executes change management activities related to each assigned project
• Manages internal and external customer relationships to realize high customer satisfaction for their project
• Adheres to and follows all applicable EPMO Project Management guidelines and practices
• Supports EPMO management in refining project management practices and implementing them throughout the EPMO
• Mentors Project Managers and Project Coordinators in project management best practices
• Responsible for leading and training direct reports, team members and other managers to identify and achieve performance goals
• Responsible to coach and facilitate skills development activities to help team members manage their career

Requirements:

• Must be knowledgeable in project and program management industry best practices and have in-depth understanding of the project management planning process
• Skilled in driving the project team to produce detailed scope, schedule, and budget using standard project management tools
• Develops clear problem statements and resolution options for escalation to project sponsors and management
• Provides principal drive towards action for project team
• Proactive in driving creative resolutions to project issues and risk mitigation strategies
• Able to establish a governance structure with operating mechanisms and cadence appropriate for VP or C-level sponsors
• Develops fully integrated, multi-work stream project management plans, anticipating work needs and factors that will influence works schedules
• Demonstrated experience in establishing project change control governance to manage scope changes, and reporting project schedule/budget performance
• Understands and leads the team in the established processes to define and validate acceptance / gate criteria for the project to ensure successful project completion stakeholder acceptance
• Capable of demonstrating an understanding of the value of continuous risk management on assigned projects and leveraging team members to identify risks and brainstorm mitigation plans
• Able to distinguish between risk mitigation and issue resolution; demonstrating an understanding of how one may evolve into the other
• Able to facilitate team members in the resolution of issues on assigned projects and develop alternative approaches for resolution to be presented to and approved by project sponsors
• Capable of facilitating interdependency workshops to lead team members in productive conversations to accurately identify risks, issues, resulting impact and resolution plans
• Able to coach lesser experienced PMs and business leaders in successful risk and issue management
• Applies critical thinking skills objectively considering multiple angles to decision making and problem solving
• Able to quickly gather relevant data across multiple risks, issues and interdependencies to bring clarity to confusion while defining the process to go about addressing the issues
• Presents recommended course of action, when escalating issues along with additional viable options
• Communicates clearly through verbal team updates and written project summaries (status, issues or risks) with peers and senior level leaders
• Delivers tailored communications for the receiving audience
• Demonstrates active listening and confirms understanding
• Able to maintain regular, effective communications with the project team, resource managers and sponsors
• Leads the development of a comprehensive communication plan with team members, stakeholders and / or customers
• Proven ability to apply appropriate communication, facilitation & escalation skills to ensure effective information exchange
• Capable of clearly communicating project scope and objectives to the team
• Has the ability to know when and which stakeholders to engage to resolve issues
• Effective in creating a positive working environment within the project team that encourages collaboration and innovation
• Creates leadership presence that instills a level of confidence in team members and stakeholders that project manager can drive successful project outcome
• Knowledge of client policies, practices, trends, and technology developments to help drive decision making to reduce project risk and achieve project results
• Capable of using applicable client and EPMO processes and procedures required to accomplish assigned work (i.e.: procurement process, contracting, legal, etc.)
• Able to clearly articulate how a project strategically aligns with KDGs
• Required to understand client core businesses and the functions that support them
• Can identify key project stakeholders and understand their goals and motivations for the project
• Capable of demonstrating a knowledge of regional concerns and differences. Able to recognize their impact on project planning & execution
• Ability to utilize the resources, tools and processes available to direct how to get things done at client; strong knowledge of who to turn to for guidance, direction and assistance
• Required to know who the key decision makers are across the EPMO and knowledge of client top leaders
• Able to promote cross functional collaboration within assigned project teams
• Ability to coach and supervise experienced professional associates, usually in a matrix structure as aligned to projects
• Able to provide honest feedback and hold crucial conversations with direct reports on performance and results and provide input to all HR related matters including annual compensation planning
• Capable of being a moderate to strong champion for their PMs; influencing program sponsors and stakeholders to remove barriers facing the PM
• Accountable for setting own work direction and complete work tasks along with setting the direction of assigned project team members or other project managers
• May be accountable for the achievement of key operational or functional goals
• Often plays critical role in key projects / initiatives
• Erroneous decisions may cause delays and result in the allocation of more resources
• Leads the execution of moderately sized projects
• Required to be able to successfully lead medium to large sized project teams on projects of moderate scope and complexity
• Capable of managing up to three mid-sized projects (projects of moderate complexity, scope and cost) simultaneously
• Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only)