Administrative Generalist

Administrative Generalist - Full Time

Primary Location: St. Paul, MN (100% In Office)

Wage: $19.00/HR

Schedule: Mon – Fri: 8AM – 5PM

We have a GREAT OPPORTUNITY for a Front Desk Admin Generalist to help support our St. Paul, MN branch office. This position is responsible for sitting at the front desk, maintaining the front lobby, answering phones, greeting visitors, handling the mail, filing, handling sensitive documents, and assisting human resources to include recruiting along with other miscellaneous tasks that may arise. 

Apply Today & Join Our Team!!

Perks & Benefits:

• Medical, Dental, Vision & 401K Options. 
• Life, AD&D, & Disability Insurance.
• Virtual Medical Appointments With Telemedicine.
• Paid Training. & Paid Weekly (Every Thursday).
• DailyPay Access Program!! 
• Vacation Accrued & Sick Time.
• 4 Floating Holidays Per Calendar Year.
• Holiday Pay – New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, & Christmas Day. 
• Paid Family Leave – Up To 12 Weeks Per Year In Accordance With State Law.
• Employee Assistance Program.
• Employee Discounts: Apple, Verizon, Vehicles & More!

 

What You Can Expect:

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. 
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. 
• Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. 
• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. 
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. 

1. Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing. 
2. Schedules meetings and conferences and assists with travel reservations. 
3. Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function. 
4. Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections. 
5. Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame. 
6. Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections. 
7. Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies. 
8. Contacts clients to set up payment plans on past due accounts. 
9. May serve as Office Manager and provide lead direction to administrative and/or support staff. 10. Performs tasks and duties of a similar nature and scope as required for assigned office. 

 

Basic Requirements:

• 18 years of age or older. 
• High School Diploma or GED required. 
• Above average computer / technology skills needed - proficient in Microsoft Office programs.
• Excellent customer service and team leadership skills needed. 
• Must be able to work independently. 
• Must be able to remain calm and professional during stressful situations. 
• Must have great attention to detail.
• Must have a professional demeanor. 
• All candidates must be willing to participate in the Company’s pre-employment screening process, including drug screen and background investigation. 
• Must have reliable means of communication & transportation.
• Must have the legal right to work in the USA.
• Must have the ability to read, speak and write English.
• Must be able to work in a fast-paced environment.
• Preferred 1 year of admin experience.
   

See a different world.

EOE/M/F/Vet/Disabilities

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.