DSHS WSH Administrative Assistant 3

Posting number: 2026-06093

Department: Dept. of Social and Health Services

Division: BHHA

Job classification: ADMINISTRATIVE ASSISTANT 3

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Clerical & Data Entry

Summary

DSHS BHHA WSH – Administrative Assistant 3

Join our team at Western State Hospital in Lakewood as an Administrative Assistant 3, where you will play a vital role providing confidential administrative and staff support services for Western State Hospital’s Civil Center of Excellence Safety Operations Department. This position supports the Security, Safety, Emergency Management, and Violence Reduction Teams, while reporting to the Civil Center of Excellence’s Director of Security.
 
In this position, you will independently perform a variety of complex administrative and clerical duties including coordinating meetings, maintaining records and tracking systems, preparing reports and correspondence, processing documents, and providing direct support to management staff.
 
Some of what you'll do:

• Provide administrative and staff support services to the Civil Centers Director of Security and the Safe Operations Department.
• Maintain and track assignments to and by the Director of Security and ensure all deadlines are met by established date.
• With delegated authority, act in the supervisor’s absence in areas of substance, including the hospital’s Incident Command Center and Communications Center during emergency and/or safety-related incidents
• Work collaboratively with staff in Security, Safety, and Violence Reduction and Emergency Management.
• Exercise proper inventory control, effective supply ordering, develop or oversee the development of filling systems, arranging records classification, retention, and disposition.
• Provide administrative support for personnel issues such as recruitment, selection, appointment, and promotions.
• Schedule meetings for the Director of Security and others in the department.
• Maintain data integrity and ensure confidentiality related to Safe Operations strategies.

Desired skills, knowledge, and abilities:

• Proficiency with Microsoft Office programs including Word, Excel, Outlook, databases, spreadsheets, and electronic correspondence.
• Ability to draft, proofread, and prepare professional documents, reports, meeting agendas, and correspondence with attention to detail and accuracy.
• Strong organizational and multitasking skills with the ability to prioritize assignments and maintain consistent performance in a fast-paced environment.
• Ability to coordinate meetings, take accurate notes, and prepare clear and comprehensive meeting minutes.
• Skilled in complex data entry, records management, filing, archiving, and maintaining confidential information.
• Effective verbal and written communication skills with the ability to build positive working relationships across all levels of the organization.
• Ability to operate standard office equipment and follow detailed instructions, policies, and procedures independently and professionally.

Who should apply?
Professionals who meet one of the following:

• A high school diploma or equivalent and three years of clerical, office, or administrative support experience.
  

OR

• An Associate’s degree in business administration, public administration, or a closely related field and:
  
  • One year of experience as an Administrative Assistant 2; or
    
  • Two years of experience as an Administrative Assistant 1.
    

OR

• An equivalent combination of education and experience totaling three or more years.
  
  

Additional information:

• Work schedule: 8:00 AM - 4:00 PM, Monday through Friday
• Opportunities performed on-site at this work location at least three days a week may be eligible for anadditional5% premium pay in addition to the advertised salary.
• Pierce County employees are eligible to receive an Orca Card for transportation needs.
  
  

Ready to start a rewarding career? Apply today!
Along with your application, please include:

• An updated resume
  
• Three professional references with contact information
  
  

Questions? 
Please reach out to DSHS Recruiter Saleen Hernandez at saleen.hernandez@dshs.wa.gov and reference job number #06093.


The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
 
Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its program or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.



E-Verify® is a registered trademark of the U.S. Department of Homeland Security