About this role

Provide outstanding service in greeting guests, scheduling meetings, and answering calls
Proactively assist attorneys in managing their workloads and legal matters
Facilitate communication between and among attorneys and HBI's corporate and market personnel
Manage intake of legal matters and communicating status updates while proactively managing important deadlines
Draft, revise, and proofread agreements, correspondence, and other documents
Organize and maintain legal records, agreements, and files
Assist with managing contacts, emails, printing, and mail processing
Send and track signature pages and original documents
Process invoices and attorney reimbursements
Complete other projects and tasks as assigned.

Qualifications

Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
Five+ years of experience in a professional services environment
Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)
Self-motivated, service-oriented, and eager to learn
Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters
Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks
Strong team player, skilled at managing projects and coordinating with others to meet deadlines
Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines
Highly organized and able to manage workflow
Able to take ownership of requests and demonstrate strong problem-solving skills
Communicate clearly and professionally at all levels and across the organization
This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.

Legal Adminstrative Assistant

Key skills