Word Processing Assistant-E (5-E7)

Posting number: 4763-26-2436-WPA-ST CLAIR-AF

Department: Corrections - Field Operations - Outstate Territory

Job classification: Word Processing Assistant 5-E7

Posting type: Open

Categories: Clerical & Data Entry, Corrections, Probation

Summary

 
*This position has the ability to be a hybrid position for up to 50% of the pay period. The selected candidate is expected to train in office to assist in learning the position. The length of time will vary based on department training needs. 

The primary function of this position is to provide word processing services and general office support to professional FOA staff. This involves operating computer equipment, production typing, entering data and statistical information into computerized databases, distributing reports, and organizing files. Maintain effective office procedures as it pertains to the clients and public in the absence of professional staff.  

View the job specification at: http://www.michigan.gov/documents/WordProcessingAssistant_12989_7.pdf
View position description here

Examples of duties

Education
Educational level typically acquired through completion of high school.

Experience
Word Processing Assistant 5
No specific type or amount is required.

Word Processing Assistant 6
One year of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

Word Processing Assistant E7
Two years of administrative support experience, including one year equivalent to a 6-level administrative support classification, where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

Qualifications

JOB QUALIFICATIONS

Ability to type at a rate of 40 net words per minute.
Ability to compose routine correspondence and compile reports.
Ability to use business software to create media such as; letters, memoranda, presentations, charts, graphs, databases, and spreadsheets.
Ability to proofread for accuracy, completeness, grammar, and format.
Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents.
Ability to perform mathematical calculations.
Ability to select and compile data for correspondence and reports

Supplemental information

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.
 
Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.
 As part of this effort all employees are required to report any possible conflict of interest,  please review the information and be prepared to respond to questions related to the information in your application.  Ethical Standards and Conduct  (Note: you do not need to fill out the form)
 
Certain positions may require a criminal history background check.
 
The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017.  Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
 
 All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.
 
Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. (Un-official or web-based transcripts will not be accepted.) More information regarding what constitutes an official transcript can be found here. If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.