Administrative Associate - General Management

We are looking for a talented Administrative Associate - Level II to join our General Management team in Kenner, LA.

In this role, you will make an impact in the following ways:

• Serve as the primary point of contact for visitors, employees, and business partners, providing professional reception and administrative support.
• Support day-to-day office operations by coordinating administrative activities, managing documentation, and ensuring records are accurate and up to date.
• Assist with new hire onboarding and orientation activities, helping create a positive and organized employee experience.
• Coordinate meetings, prepare communications, take detailed meeting notes, and distribute meeting minutes and other materials as needed.
• Maintain employee records and upload documentation into company systems while ensuring accuracy and confidentiality.
• Support facility operations by coordinating maintenance requests, scheduling repairs, assisting with purchase orders (POs), and processing invoices.
• Serve as a liaison for facility-related concerns and help ensure issues are addressed in a timely manner.
• Prioritize multiple responsibilities in a fast-paced environment while demonstrating a strong sense of urgency and attention to detail.
• Build positive working relationships with employees across the branch and support cross-functional business initiatives.
• Complete required training on a timely basis.
• Adhere to all relevant Health, Safety & Environmental policies, procedures, and legislation and report any issues or incidents to their supervisor.

Key Responsibilities

• Provides administrative and office management support for branch operations.
• Serves as the first point of contact for visitors, customers, and employees, delivering exceptional customer service.
• Coordinates onboarding activities and maintains employee documentation and records.
• Attends meetings, captures meeting notes, and distributes communications and follow-up materials.
• Maintains accurate records and uploads documentation into internal systems.
• Assists with facility management activities, including maintenance coordination, vendor communication, PO creation, and invoice processing.
• Supports branch leadership with administrative projects and operational initiatives.
• Demonstrates strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Handles confidential information with professionalism and discretion.
• Contributes to a positive team environment while supporting day-to-day branch operations.