Assistant Contract Support Specialist

RK&K is hiring an Assistant Contract Support Specialist to join our Central Florida Construction, Engineering, and Inspection (CEI) team. As an Assistant Contract Support Specialist with RK&K you will support ongoing and future FDOT transportation construction projects and contracts throughout the region. 

Essential Functions 

• Responsible for assisting the Contract Support Specialist and CEI team with:  

• Promoting effective communication with contractors to ensure accurate exchange of information, timely submittals, project activities, progress meeting minutes and action items, and documentation from pre-construction support services through construction, and Final Acceptance 

• Writes or supervises the preparation of reports by inspection staff and correspondence, and communication with contractors, project team and stakeholders, and the client 

• Plan, schedule, coordinate, and communicate with the contractor for compliance with the contract, FDOT procedures and/or directives, and construction project reporting and documentation processes 

• Exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project 

• Establishing and maintaining records/files in accordance with Federal and State rules and regulations for Construction Projects including funding compliance and reporting, coordination of material inspections and QA/QC processes for project reporting 

• Monitor construction costs and supports contract price negotiations for contract modifications including estimating and tracking market price trends 

• Manage and track pay estimates and invoices including pay factor adjustments 

• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements in coordination with CEI management team 

• Provide administration support for managing project schedules and budgets to ensure timely and cost-effective completion of the project 

• Knowledge of FDOT Procedures including CPAM, and related construction and financial management systems such as PrC, PSSP/ProjectSolve, CITS, MAC, etc.

Required Skills and Experience 

• High school graduate or equivalent 

• Two (2) years of secretarial and/or clerical experience  

• Experienced with standard word processing and data management software 

• Familiarity with the Department’s Procedures covering the project-related duties as stated above and proficient in the computer programs necessary to perform those duties 

• CTQP Final Estimates Level I and Level II 

• Ability to: Communicate effectively in English (verbally and in writing) 

• Responsible for: Exercising independent initiative to help relieve supervisor of clerical detail 

• Responsible for: Assisting the Project Administrator in office related duties (i.e., MAC, progress meetings, monthly and final estimates, EEO compliance, processing construction contract changes, data upload, submittal tracking, staff certifications, etc.) 

• Responsible for: Project specific work under the general supervision of the Senior Project Engineer and staff 

Preferred Skills and Experience 

• Engineering, Engineering Technology, or Construction Management degrees; prior construction experience   

Other Duties 

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required. 

What We Offer 

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including: 

• Paid time off 

• Hybrid work (home and office)  

• Tuition reimbursement 

• Health, dental, vision, life, and disability insurances 

• Matching 401(k) plan 

• Paid Holidays 

• Much, much more! 

Why RK&K?  

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work.  What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward. 

Design your career at RK&K, Apply Today