Workplace Coordinator

Together AI is a research-driven artificial intelligence company focused on creating innovative AI systems. The Workplace Coordinator will manage day-to-day office operations, provide employee support, and ensure a thriving work environment in the San Francisco office.

Responsibilities:

• Assist with welcoming and onboarding new hires
• Provide on-site support and serve as a first point of contact for employee questions
• Assist the Workplace team with day-to-day activities as directed
• Deliver exceptional customer service through Gmail, Slack, and our Support Portal — for both in-office employees and remote employees
• Gather and relay employee feedback on the workplace to help drive continuous improvement
• Manage the swag program
• Cover the reception desk as needed
• Handle incoming mail and package processing
• Initiate maintenance and repair calls to keep the office running efficiently
• Liaise with janitorial team to maintain office organization and cleanliness
• Serve as a liaison to building management regarding facilities issues
• Coordinate badge and key fob distribution and access
• Oversee guest access procedures
• Serve as an emergency warden
• Maintain first aid supplies and ensure health and safety standards are met
• Assist with the Food & Beverage program
• Help maintain kitchen cleanliness and ensure the snack and beverage program runs smoothly with our third-party vendor
• Assist with planning and executing internal events, both in-office and offsite, including team meetings, offsites, and employee celebrations
• Partner on logistics, vendor coordination, and on-site support for all internal events