Philanthropy and Fundraising Administrator

About the business

We are the team of the Mighty West, and we are for the West, fiercely proud of our unique 140+ years Western Suburbs heritage. Our famous Bulldog fighting spirit mirrors that of the West – the west of Melbourne and the west of Victoria - where hard work and standing up for what you believe in matters. While our history guides us, our horizons have lifted, unprecedented opportunities await, and our ambitions loom large. Our Club still exists to bring people together and create lasting memories, as much as it strives to win premierships. It’s about our people, and their shared passion for the red, white and blue. It’s about ambition, pride, determination, and having a place to call home. We’ll always be entrenched in our community, embracing the beauty and strength in its diversity. It’s the story of what it means to be a Bulldog ‘Through & Through’.

We strive to create an inclusive environment where all are celebrated and belong regardless of age, ability, gender, sexual orientation, religion or background. We are a child safe organisation committed to the safety and wellbeing of all children and young people.

If you are looking to be a part of a committed and passionate team, the Western Bulldogs encourage you to apply for this fantastic role.

Your contribution to the team includes

The role of the Philanthropy & Fundraising Administrator plays a vital role in supporting the long-term financial stability of the Western Bulldogs, by coordinating the delivery of the Club's philanthropy & fundraising programs, donor engagement activities, stewardship initiatives and fundraising operations. This role is also responsible for:

• Support the planning, coordination and delivery of the Club’s philanthropy and fundraising programs, including annual appeals, donor programs, fundraising events, membership campaigns and other strategic fundraising initiatives.
• Coordinate donor stewardship and engagement activities, ensuring donors receive meaningful experiences, recognition and communications throughout their giving journey.
• Assist with donor prospecting and relationship management by researching potential supporters, preparing donor profiles and maintaining a pipeline of current and prospective donors.
• Develop and distribute fundraising and stewardship communications, including campaign materials, donor correspondence, newsletters, presentations, website content and fundraising collateral.
• Coordinate fundraising events and donor experiences, including invitations, RSVPs, logistics, briefing materials and post-event follow-up.
• Maintain accurate donor, fundraising and campaign records within the Club’s CRM, ensuring high standards of data integrity, reporting and compliance.
• Monitor and report on fundraising, marketing and engagement activities through dashboards, campaign tracking, performance reporting and operational analysis.
• Provide high-quality administrative, governance and financial support, including donation processing, board documentation, compliance requirements and operational systems management.

Skills and experience

• Relevant tertiary qualifications and/or demonstrated experience in fundraising, philanthropy, or a related field.
• Experience working within the not-for-profit, community, sport, membership or charitable sector is highly regarded.
• Experience using CRM systems (Salesforce preferred)
• Demonstrated project coordination and administration skills, with the ability to manage multiple priorities, in a fast-paced environment.
• Understanding of donor engagement, stewardship and relationship management principles
• Ability to prepare reports, briefing documents, presentations and stakeholder communications
• Proactive, adaptable and solutions-focused, with a strong customer service mindset and commitment to continuous improvement.

What’s on offer

• Flexible working arrangements – up to 2 days working remotely opportunity
• Additional Work Life Leave - provided to those who are required to work weekends
• Birthday Leave - a day of leave available in the week of your birthday
• Close to West Footscray Station part of the new Metro Tunnel line
• Free onsite parking available
• Club membership - Free access to Western Bulldogs AFL and AFLW home games for you and your family
• Continuous learning & development – Array of paid and discounted professional training and development opportunities on offer
• Deals & Discounts with Club corporate sponsors - over 40% in some cases
• Parent friendly – Paid Primary and Secondary Carer’s Leave available
• Wellbeing focus including - we support our staff to complete a proactive wellbeing plan, free access to club gym, wellbeing sessions and activities across the year

How to Apply

Successful candidates will be required to hold a valid working with children check and a satisfactory national criminal history check.

If you are interested in working in a challenging yet extremely satisfying position, please click on Apply for this Job & attach your resume and a cover letter outlining your key attributes. With strong interest expected, we’ll be reviewing applications as they come in and looking to appoint promptly.

Western Bulldogs acknowledges that we reside on traditional lands of the Kulin Nation. We offer our respect to the Elders of these traditional lands, and through them to all Aboriginal and Torres Strait Islander peoples past, presenting and emerging. Western Bulldogs encourages Aboriginal and Torres Strait Islander people to apply.