Storekeeper

 

Job Designation: Storekeeper

Job Summary: 

The Storekeeper is responsible for the efficient receipt, storage, issuance, and inventory management of materials, laboratory consumables, equipment, and other supplies required for the smooth functioning of the School. The role ensures proper stock control, timely availability of materials, compliance with University policies, and maintenance of accurate inventory records through the Material Management System (MMS).

 

Designation

Storekeeper

Location

Ahmedabad

Department

Administration

Key Responsibilities

 

• Receive, inspect, and forward all goods and deliveries to the appropriate storage location or end user.

• Verify that all materials received match the approved purchase order, delivery challan, specifications, and quantity.

• Reject damaged, incorrect, expired, or non-compliant materials and coordinate with the Purchase Department for replacements.

• Issue materials, laboratory consumables, chemicals (as per approved procedures), stationery, and other supplies in accordance with established inventory policies.

• Maintain optimum inventory levels and prepare indents/requisitions for replenishment based on minimum stock levels and departmental requirements.

• Maintain accurate and up-to-date inventory records, stock registers, invoices, and other store-related documentation.

• Post and update all inventory transactions and invoices in the Material Management System (MMS) or other ERP software used by the University.

• Conduct periodic physical stock verification and inventory audits, ensuring reconciliation with system records.

• Ensure proper storage, labeling, housekeeping, hygiene, and safety standards within the store.

• Monitor storage conditions to ensure appropriate handling of laboratory materials and pharmacy-related supplies.

• Coordinate closely with the Purchase, Finance, Laboratory, and Administrative Departments regarding procurement, stock availability, and inventory discrepancies.

• Resolve vendor delivery issues and follow up on pending or short deliveries.

• Prepare periodic inventory and stock consumption reports for management.

• Ensure compliance with University policies, audit requirements, and statutory guidelines relating to inventory management.

• Perform any other duties assigned by the University from time to time.

 

Educational Qualification

• Graduate degree from a recognized university.

Professional Certifications

• Certification in Store Management, Inventory Management, Supply Chain Management, ERP/Material Management Systems, or related field will be an added advantage.

 

Professional Experience

 

• Minimum 3 years of experience as a Storekeeper, Inventory Executive, or Stores Assistant in an educational institution, hospital, pharmaceutical company, laboratory, or healthcare organization.

• Experience in handling laboratory consumables, chemicals, pharmaceutical materials, and inventory management systems will be preferred.

   

  Skills and Competencies

 

• Sound knowledge of inventory and store management practices.

• Familiarity with ERP/MMS or inventory management software.

• Strong documentation and record-keeping skills.

• Knowledge of stock verification, inventory audits, and reconciliation.

• Basic understanding of pharmaceutical laboratory materials and safe storage practices.

• Good coordination and communication skills.

• Proficiency in Microsoft Office (Excel, Word, Outlook).

• Strong organizational, planning, and time management abilities.

• High level of accuracy, integrity, and attention to detail.

• Ability to work independently and collaboratively with cross-functional teams.

• Commitment to maintaining cleanliness, safety, and regulatory compliance within the store