Accounts Payable Manager

ABOUT KHAITE

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease. 

Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details. 

 

ABOUT THE OPPORTUNITY

We are looking for an Accounts Payable Manager to join the KHAITE team. This role will report to the Director of Financial Services and will be based out of the NYC HQ offices. This role will oversee and execute the end-to-end AP process at KHAITE. This role will play a critical part in managing day-to-day financial operations, ensuring accuracy and timeliness in all payables, while partnering cross-functionally to support the needs of a growing luxury brand.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

• Own the full accounts payable process—from invoice intake and coding to approvals and payment execution.
• Oversee timely and accurate processing of domestic and international vendor payments through various payment methods, including wire transfers, ACH, and checks
• Manage relationships with key vendors and internal stakeholders; ensure timely and accurate payments.
• Maintain the integrity of AP records and documentation; ensure compliance with internal controls and policies.
• Reconcile AP subledger to the general ledger and perform month-end close procedures.
• Support budgeting and cash flow forecasting by preparing weekly AP reporting and disbursement schedules.
• Assist with annual audit requests related to payables.
• Manage sales tax documentation, vendor compliance requirements, and audit support documentation as needed
• Monitor accounts payable aging and ensure timely resolution of outstanding invoices and vendor inquiries
• Identify opportunities to improve processes, implement automation, and increase operational efficiency within the accounts payable function
• Collaborate with production, operations, and merchandising teams to ensure proper invoice matching and issue resolution.
• Oversee expense reimbursements and credit card reconciliations.

 

SKILLS & REQUIREMENTS

Interpersonal Skills:

• Exceptional attention to detail and strong organizational skills
• Strong analytical and problem-solving abilities with a proactive, solutions-oriented approach
• Excellent communication and interpersonal skills with the ability to build relationships across departments and with external vendors
• Ability to manage multiple priorities and meet deadlines in a fast-paced, entrepreneurial environment

 

Education/Experience:

• 7+ years of experience in Accounts Payable
• Proficient in accounting systems, Microsoft Excel, and AP automation tools
• Prior experience within luxury, fashion, retail, consumer goods, or a similarly fast-paced environment preferred
• Strong understanding of accounts payable processes, accrual accounting, and financial controls
• Experience managing domestic and international vendor payments and multi-entity environments
• Hands-on experience with ERP systems; experience with RLM strongly preferred
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUPs, reconciliations, reporting, and financial analysis
• Experience supporting month-end close, audits, and financial reporting processes
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred

 

Please note: This job description does not list all the duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.

 

OUR VALUES

• Creativity ~ We are always imagining, never imitating.
• Integrity ~ We do the right thing.
• Kindness ~ We value people and their ideas, so we act and speak with compassion.
• Agility ~ We move with intention, flexibility, and speed to stay ahead.
• Tenacity ~ We are insatiable. Our drive is relentless.

 

WE OFFER

The salary range is $80,000-90,000. The rate of pay offered will be dependent upon the candidates' relevant skills and experience. Other benefits include medical, dental, and vision programs, a company bonus plan, employee discounts and perks, a 401k plan with employer match, and other ancillary benefits.

 

KHAITE is an equal opportunity employer. We want to offer an inclusive environment of mutual respect where we welcome diversity and all our employees feel included, developed, and heard. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. KHAITE recruits and recognizes all types of talent and singularities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.