Purchasing Project Manager

Source is redefining how the built world comes together through an AI-native platform designed for global commercial construction. The Purchasing Project Manager will lead the end-to-end purchasing process for furniture, fixtures, and equipment on commercial and hospitality projects, ensuring that budgets, schedules, and design goals are met.

Responsibilities:

• Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope
• Identify project priorities and coordinate responsibilities with cross-functional team members
• Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications
• Maintain regular communication with clients and internal teams to provide updates and project status reports
• Coordinate with vendor representatives to confirm pricing and lead times not available on the Source platform
• Maintain up-to-date vendor pricing on the Source platform for all uploaded brands
• Generate specification sheets through the Source platform for designer and client review and approval
• Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments
• Process and document change orders as needed
• Monitor project budgets closely and communicate any changes or adjustments proactively
• Partner with the Logistics teams to define warehousing needs for each project
• Establish and maintain project timelines, including tracking and updating estimated delivery dates
• Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy
• Coordinate with the Installation Manager to plan onsite installation schedules and requirements
• Support the Installation Manager with punch list follow-ups and resolution post-installation
• Facilitate timely approvals on samples and finish submittals as required
• Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion

Requirements:

• 5+ years of experience in hospitality procurement or related project purchasing roles
• Proficiency in Google Workspace and Microsoft Office Suite
• Strong written and verbal communication skills, including confident and effective presentation abilities
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and organizational skills
• Proven track record of independently managing large, complex projects from start to finish
• Ability to collaborate effectively with both internal teams and external partners
• Strong interpersonal skills with a proactive, solution-oriented approach to problem solving
• Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications
• Comfortable working under pressure and meeting strict deadlines consistently
• Experience with procurement software platforms strongly preferred
• Associate's or Bachelor's degree in project management, business, or a related field preferred