Budget & Contract Specialist

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non Union
Number of vacancies: 1
Replacement or New: Replacement
Site: OPG Building - 700 University Ave
Department: Strategy & Development
Reports to: Senior Manager, Research Grants
Salary Range: $73,808 - $92,250 per year
Hours: 37.5hr/week
Shifts: Days
Status: Permanent Full Time
Closing Date: July 17, 2026

Position Summary
The Budget & Contracts Specialist will facilitate research at UHN by reviewing, negotiating and drafting unencumbered research funding agreements with third parties such as national and international government funding agencies, charities, private foundations and with research institutions including hospitals and universities. Such agreements are required to ensure compliance with applicable laws and regulations, national and international standards and UHN policies and to mitigate risk to UHN. The Budget & Contract Specialist will work closely with the Grant Officers/Specialist and Research Agreement Specialists and support the translation of grant budgets into inter-institutional agreements. Additionally, the incumbent will act as a resource to provide funder/agency budget and related policy requirements advice to other RSS departments.

Duties 

Working closely with the Agreements Specialists the successful candidate will: 

• Negotiate, prepare and finalize unencumbered grant funding agreements from the primary sponsor (bench to bedside) and collaborating sites (non-clinical studies).
• Where required, support Grant Officer/Specialists to understand and interpret deemed terms and conditions on grant submissions.
• Support researchers, teams and other internal stakeholders in understanding complex budgets, including in/eligible expense categories and matched funding requirements, and in flowing applicable requirements to sub grantees in accordance with UHN and funder policies.
• Support other RSS Teams, where required, to interpret and understand funder policies and budgetary requirements and restrictions as pertains to agreements negotiated outside of the Research Grants team.
• Support from the Agreements Specialists and Senior Manager, determine any special considerations for sensitive data such as PHI and the involvement of encumbered intellectual property.
• Streamline the flow of grant funding among collaborators, in a fast paced, deadline driven environment to
• Additional cross functional and/or other duties, including team projects and initiatives, will be assigned from time to time

Qualifications

• Masters degree in a health or science-related or business discipline
• Minimum over one (1) year of practical and related experience 
• Experience working in the healthcare industry and/or university research service team a definite asset
• Familiarity with Tri Agency and NIH processes a definite asset
• Experience with finance/accounting and budgets preferred
• Excellent interpersonal and customer service skills; in particular, the successful candidate will demonstrate a high level of composure with the ability to employ sensitivity, patience, discretion, tact and good judgment when dealing with patients, their families, visitors researchers and staff members
• Proven ability to work under pressure and maintain strict confidentiality
• Proficiency with Microsoft Office (Work, Excel, PowerPoint, Access and Outlook)
• Excellent project management skills and ability to demonstrate innovative thinking and a willingness to work on all aspects of a project
• Exceptional communication skills (written and verbal) with demonstrated attention to detail
• Effective group presentation and stakeholder engagement abilities
• Excellent organizational and time management skills with the ability to respond to multiple demands, prioritize work activities and manage expectations of key stakeholders
• Strong proficiency with MS Office/O365, e.g. Word, Excel, Outlook, MS Teams, and Adobe Acrobat
• Ability to operate effectively within a multidisciplinary healthcare environment
• Experience with contract and file management and/or setting up a file management system an asset
• Ability to take initiative and to work independently and as a team member
• Ability to identify legal issues, research and analyze complicated solution and develop and recommend practical and informed solutions in an effective and efficient manner

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.