Facilities & Special Project Assistant

Job Title: Facilities and Special Project Assistant

 

Reports To: Director of Facilities and Construction

 

Department: Development

 

Date: April 2026

 

Basic Function: Assists Director of Facilities and Construction with coordinating all activities associated with the construction and opening of new stores, including soliciting, reviewing, and recommending bids from general and independent contractors, obtaining necessary permits, and assuring timely opening of facilities.  Performs due diligence items regarding zoning, permitting, utilities, incentives, and equipment orders.  Oversees civil engineers and architects to ensure all projects are timely completed.

 

Assists Director or Facilities and Construction with special projects, including but not limited to replacement of damaged pole signs, plumbing projects, concrete repairs, interior and exterior construction, and major HVAC repairs.  Researches and implements preventative maintenance schedules as well as devises ways to reduce costs regarding maintenance issues and utility usage

 

Job Specifications: High School diploma or equivalent is required with college preferred.  Must be proficient in the use of word processing and spreadsheet software.  Requires three (3) to five (5) years related construction experience.  Must have good coaching, negotiation, interpersonal, organizational, and analytical skills and be able to carry out duties and assignments independently.  Must be able to interpret and respond to legal documents regarding construction/maintenance bids and specifications. 

 

Supervisory Dimensions: None.

 

External Contacts: Frequent contact with architects, engineers, general contractors, sub-contractors, equipment vendors, and regulatory authorities including planning and development departments and economic development corporations.

 

Internal Contacts:  Director of Facilities and Construction, Vice President of Development and General Counsel, and President/CEO.  

 

Decision Making Responsibilities:  Makes decisions regarding equipment purchases, utility connections, cost efficient/effective way to ensure the longevity of the equipment, contractors and vendors.

 

Exposure to Confidential Information: Exposed to corporate expansion plans and project/maintenance costs.

Key Activities: 

 

1. Assists with timely plan for the completion and opening of new facilities by:

 

• Ensures all utilities are located at the property line.

 

• Ensures proper zoning and drive through is allowed by right.

 

• Engages surveyors and geotechnical companies for each project.  

 

• Coordinates equipment purchases and assures timely/cost efficient delivery and installation.

 

• Assists in developing, organizing and executing plans for new store opening.

 

1. Takes lead on special construction projects from inception to completion.  

 

1. Maintains a warranty tracking system for special construction projects to make sure that necessary repairs that are covered under warranties are being properly filed and paid.

 

1. In charge of developing cost saving ideas in regard to the utility costs, as well as implementing and training each store location on these cost saving ideas.

 

 

Performance Accountabilities:

 

1. Assures quality while maximizing cost efficiency.

 

1. Held accountable for real estate project due diligence and special construction projects.

 

1. Keeps current on any municipal ordinance/code changes.