Allston Multimodal Transportation Project – Engineering Program Lead (Civil Engineer VI)

Position Summary

Serve as the Engineering Program Lead for the Allston Multimodal Transportation Project. Work includes overseeing day-to-day project management activities to ensure that the project is designed, permitted and built on schedule and within budget while following best practices, sound engineering principles, and applicable laws, regulations and standards. Under the direction and supervision of the Executive Director of the Megaprojects Delivery Office, this individual serves as a primary liaison among multiple departments within the Highway Division as well as the MassDOT Office of Transportation Planning, Rail and Transit Division and the MBTA. The Engineering Program Lead is also responsible for interactions with the Allston Multimodal Transportation Project Task Force, its contracted Facilitator, and key project partners and stakeholders.  As the leader of a team within the Megaprojects Office, the Engineering Program Lead will be responsible for directly and indirectly coordinating and overseeing the work of internal staff and external consultant and contractor teams, including making staff assignments, providing guidance on design and construction issues and MassDOT policies and procedures, resolving contract issues, recruiting appropriate personnel, and keeping the Executive Director well informed regarding the status of the project.

Duties and Responsibilities

• Perform day-to-day project management activities and communications. Delegate tasks and assign staff based on skills and operational needs. Monitor the design and construction schedules for compliance with project milestones. Assist with or assign administrative tasks and ensure proper record management.

• Assist the Megaprojects Executive Director in administering all operations and supervise the Allston Multimodal Transportation Project.

• Keep the Megaprojects Executive Director well informed of project status, all significant project changes, and milestones achieved. Provide regular project updates via conversation, e-mail, interoffice memorandums, and copies of correspondence.

• Advise Megaprojects Executive Director of design/construction priorities, results of interagency coordination and personnel matters.

• Provide guidance to staff regarding making decisions to resolve design or constructability issues following MassDOT policies and procedures; and resolving personnel issues. Use engineering training and experience; knowledge of standard operating procedures and MassDOT policies; implementation of the EPRS and progressive discipline system; and experience with personnel matters to advise team members.

• Provide information to the Executive Director, Secretary of Transportation, Highway Administrator, Chief Engineer, General Counsel’s Office, Communications Office, and other units/agencies, groups, or state/local officials as directed.

• Provide information and ensure information is properly gathered for timely response to Freedom of Information Act requests.

• Follow Standard Operating Procedures to complete required documentation for project management.

• Review Critical Path Management Schedule information with the District Schedule Review Engineer and Area Construction Engineer to ensure that Extension of Time requests and Escalation Cost submittals are appropriately justified.

• Review correspondence and documentation prepared by Megaprojects Delivery Office staff. Produce clear, concise, complete documents, individually and within teams. Ensure that documents follow SOPs, accepted format, and agency and statewide policies.

• Approve all outgoing documentation to be forwarded to Megaprojects Delivery Office Executive Director. Review correspondence, Extra Work Order documents, requests for time extension documents, etc. to ensure documents are complete and conform to current Department and District policies.

• Direct the preparation and/or review of plans, specifications, and cost estimates for the complex engineering components of a megaproject. Negotiate scope and workhour estimates with design consultants, administer and manage design contracts. Review and approve project consultant team invoicing and supervising tasks, schedules, and deliverables, track amendments and contract budgets.

• Provide effective liaison and perform appropriate follow-ups with other internal departments or external parties in support of project advancement, including Traffic and Safety, Environmental, Right of Way, Utilities, and municipal staff.

• Represent MassDOT and/or attend hearings, meetings, and conferences with internal and external stakeholders.

• Ensure that each staff member is meeting schedules and performing assigned duties and tasks satisfactorily.

• Ensure that project advertisements comply with applicable regulations in a timely manner and prepare contract award documents as needed.

• Respond to inquiries by letter, email, phone, or through the Executive Director in a timely manner.

• Participate in the Employee Performance Review System (EPRS). Prepare reviews of subordinate personnel following the EPRS guidelines.

This position is eligible for a five thousand dollar ($5,000) signing bonus (“Signing Bonus”) if you are newly hired to the Unit E collective bargaining unit at MassDOT. The Signing Bonus will be paid in two parts: 1) $3,000 (less applicable taxes) included in the employee’s first paycheck. 2) $2,000 (less applicable taxes) after the successful completion of the employee’s probationary period. Only candidates external to the Massachusetts Department of Transportation are eligible for the sign-on bonus.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) six years of full-time, or equivalent part-time, technical or professional experience in civil engineering work in such areas as construction, survey, design, transportation, hydraulics, structural, sanitary, drafting, environmental, highway, architectural, airport, soils and materials, of which (B) at least four years must have been in a professional capacity, and (C) of which at least three years must have been in a supervisory capacity, or (D) any equivalent combination of the required experience, and the substitutions below.

Substitutions 

I.    An Associate's degree with a major in civil engineering** or civil engineering technology** may be substituted for a maximum of one year of the required (A) experience.* 

II.   A Bachelor's degree with a major in civil engineering** or civil engineering technology** may be substituted for a maximum of two years of the required (A) experience.* 

III.  A Graduate degree with a major in civil engineering** may be substituted for a maximum of three years of the required (A) experience and one year of the required (B) experience.*

**NOTE: The terms civil engineering and civil engineering technology include related engineering disciplines, such as construction, survey, hydraulics, design, transportation, structural, soils, sanitary, environmental, drafting, highway, architectural, mining, airport and materials. 

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience. No substitutions will be permitted for the required (C) experience.

SPECIAL REQUIREMENT: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License may be required.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.

• For general questions regarding MassDOT, call the Human Resources Service Center at 857‐368‐4722.

• For a disability‐related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857‐274‐1935.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.