Compliance Coordinator

Description

The Compliance Coordinator is responsible for supporting and monitoring compliance activities across the Vintage Housing affordable housing portfolio. This position assists with ensuring compliance with all applicable local, state, and federal affordable housing regulations, including Low Income Housing Tax Credit (LIHTC), HOME Investment Partnerships Program (HOME), Affordable Housing Program (AHP), Fair Housing requirements, and other funding source regulations.

The Compliance Coordinator works collaboratively with property management staff to maintain accurate resident files, prepare for audits and inspections, monitor reporting requirements, and support overall operational compliance efforts.

The following represents the majority of the duties performed by the position but is not meant to be all-inclusive or prevent additional duties from being assigned as needed.

• Conduct regular audits and reviews of resident files to ensure compliance with affordable housing program requirements and company standards. 
• Monitor compliance with all applicable local, state, and federal affordable housing regulations, including LIHTC, HOME, AHP, HUD, and Fair Housing requirements. 
• Review applicant certifications, recertifications, income calculations, verifications, lease documentation, and supporting records for accuracy and completeness.      
• Assist with preparing properties for agency audits, compliance reviews, and site inspections. 
• Maintain organized compliance  records and documentation for all communities. 
• Assist property management teams with interpreting and applying affordable housing regulations and policies. 
• Track compliance deadlines, recertifications, reporting timelines, and corrective action items. 
• Prepare and submit required compliance reports to internal leadership, funding agencies, and regulatory entities as assigned. 
• Monitor and communicate changes in affordable housing regulations and compliance requirements. 
• Assist with staff training related to affordable housing compliance procedures and file management. 
• Participate in property inspections and compliance-related site visits as needed. 
• Collaborate with property managers, regional leadership, accounting, and development teams to support operational and regulatory compliance. 
• Maintain professional relationships with funding agencies, regulatory partners, and community stakeholders. 
• Participate in special projects and perform additional duties as assigned. 
• Assists with in-service training and new staff training as needed.
• Demonstrates a thorough understanding of OHFA/LIHTC/HOME procedures within the agency. Attends and successfully completes mandatory Fair Housing and LIHTC training at least annually.
• Attends and participates in staff meetings, in-services and projects and committees as assigned. Adheres to and support the facilities policies, practices and procedures.
• Accepts assigned duties in a cooperative manner and perform all other related duties assigned by Supervisor.
• Participates in special  projects and performs additional duties as required or assigned.

Requirements

REQUIRED SKILLS: 

• Strong organizational skills and attention to detail. 
• Ability to interpret and apply complex regulatory requirements. 
• Strong analytical and problem-solving abilities. 
• Excellent verbal and written communication skills. 
• Ability to manage multiple priorities and deadlines simultaneously. 
• Strong interpersonal skills with the ability to work collaboratively across departments. 
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and Teams. 
• Ability to maintain confidential and sensitive information. 
• Ability to represent Vintage Housing in a professional manner consistent with LIFE Senior Services & Affiliates core values. 

EDUCATION AND EXPERIENCE: 

• Some experience in affordable housing, property management, compliance, administrative support, or a related field preferred, but not required. 
• Experience with LIHTC, HOME, HUD, AHP, or other affordable housing programs preferred. 
• Experience reviewing compliance documentation, tenant files, certifications, or regulatory reporting preferred. 
• Affordable housing certifications such as Housing Credit Certified Professional (HCCP), Certified Occupancy Specialist (COS), Fair Housing, HUD, or other industry-related certifications preferred, or willingness and ability to obtain required certifications within an established timeframe following hire. 
• Candidates with strong organizational, operational, administrative, customer service, or property management experience who demonstrate the ability to learn compliance-related functions, adapt to regulatory requirements, and grow within the role are encouraged to apply. 

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid Oklahoma Driver’s License and current auto liability insurance.

PHYSICAL REQUIREMENTS: Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead, squatting and kneeling. Ability to communicate verbally with an excellent comprehension of the English language. 

WEIGHT Must be able to occasionally lift, push, pull, and/or move objects weighing up to 50 pounds.

WORK ENVIRONMENT: The main work environment is an office setting of a non-profit organization providing a variety of services to seniors and their families. The activity level is high and the noise level is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring people who accurately reflect the communities we serve. We appreciate diverse perspectives and   do not discriminate on the basis of race, ethnicity, sexual orientation, gender identity, religious belief or disability.   If you share our passion for serving the needs of an aging population, we want you to consider joining us at LIFE.