Program Manager/Marketing Comms Specialist (IC4)

NetSuite is seeking a proactive and organized Program Manager/Marketing Comms Specialist to join their Global Events team. The role involves managing executive communications, orchestrating meetings, and ensuring smooth project execution across high-visibility events.

Responsibilities:

• Proactively schedule and manage executive meetings, speaker prep sessions, and cross-team syncs
• Balance complex calendars and resolve conflicts
• Ensure executive participants have all logistics, materials, and support required for impactful engagements
• Serve as the communication hub between product, marketing, regional, and executive teams
• Lead regular status meetings, sharing clear agendas and follow-up action items
• Herd cats with a friendly persistence: chase late inputs, track outstanding approvals, and follow up on unanswered emails
• Support projects in Wrike, ensuring all deliverables and dependencies are tracked
• Keep everyone on task—track task ownership and timelines, flag risks, and ensure no detail falls through the cracks
• Maintain real-time dashboards and reports; communicate blockers early and often
• Oversee intake, routing, and approval of presentation decks, videos, briefing documents, and customer stories
• Coordinate last-minute updates and ensure version control across all assets
• Work closely with creative teams and executives to consolidate feedback and reach final approvals
• Partner with show production leads to guarantee scripts, clickthrough’s, and onstage materials are ready
• Join onsite teams as needed to manage live changes, support executive speakers, and resolve any issues at a moment’s notice

Requirements:

• 5-7 years managing complex projects, executive communications, or cross-team operations—ideally within marketing or events
• Exceptional people skills, coordinating amongst multiple stakeholders
• Experience booking executive meetings, managing multiple calendars, and balancing priorities under pressure
• Excellent written and verbal communication skills with an ability to bring clarity to complex situations
• High attention to detail—comfortable chasing deadlines and deliverables
• Experience working across multiple time zones and cultures
• Familiarity with Wrike or similar project management tools
• High tolerance for ambiguity, relentless in bringing order and ensuring accountability