Police Records Supervisor

Anticipated Hiring Range: $29.23 - $38.73

Full Salary Range: $29.23 - $42.38

Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.

City of Greeley's Total Rewards
The City of Greeley is committed to providing a comprehensive total rewards program that supports employees in their work by encouraging excellence and investing in employee development and recognition. This philosophy is grounded in fiscal responsibility, organizational effectiveness, and employee safety and well-being, ensuring the responsible stewardship of public resources while offering meaningful and comparable rewards. This approach ensures that the city remains an attractive, inclusive, and rewarding work environment, while also effectively serving the community.  

Benefits: This position is benefits eligible. Please view our benefits guide here.

Job Summary

The Police Records Supervisor oversees the daily function of the Records Department and supervises Records Department staff.

Experience, Education, and Skills

Minimum Requirements

• High school diploma or equivalent.

• Three (3) years of relevant experience

• Extensive knowledge of software specific to the Records Department.

• Extensive knowledge of the criminal justice system and the manner in which various entities interact.

• Expertise in NIBRS reports criteria.

• Current and valid certification in the Colorado Crime Information Center / National Crime Information Center computer systems.

OR 

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,

AND 

• Possession of a valid driver’s license.

Knowledge, Skills and Abilities

• Strong leadership skills.

• Ability to work with and handle difficult situations and people.

• Ability to reason through complicated and unusual circumstances.

• Ability to communicate via phone, e-mail, and in person with a variety of people in various departments.

• Ability to respond promptly and fulfill requests in a timely manner.

• Ability to prioritize tasks and adjust according to business needs.

• Ability to conduct research and analyze potential solutions.

Travel

Category A-Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites.

Essential Functions

• Oversee daily operation of the Records Department to include, but not limited to, scheduling staff and ensuring functionality of equipment, software, and other tools.

• Analyze, review, and conduct quality control of all work products to include, but not limited to, quality assurance checks, review of ‘hot file’ entries, and providing feedback to staff.

• Mentor and supervise individual staff members to include, but not limited to, providing coaching, counseling, developing, directing, evaluating, assigning work, and assisting in interviewing and hiring.

• Perform tasks that require expertise beyond that of the Records Specialists to include, but not limited to, sealing criminal justice records, processing confidential law enforcement investigative reports, validating property and persons entered into state and national databases, preparing bank deposits for funds received in records as payment for documents, and completing ‘fast track’ booking records received from the courts.

• Receive and review requests for reports and documents, ensuring request is in compliance with state and federal statutes and prepare the documents accordingly.

• Research, troubleshoot, and resolve issues and problems related to recordkeeping.

• Guide and train new employees.

• Evaluate departmental and City needs and assign tasks and staff to meet those needs.

• Order office supplies.

• Approve timecards.

• Conduct employee evaluations.

• Perform additional duties as assigned.

• Performs other duties as assigned.

Supervisory Responsibilities

Organize and delegate assignments to team members; Hiring, training, motivating and coaching employees; Evaluate employee performance and goal setting; Hold employees accountable for assigned task and goals; Provide timely and constructive feedback and training opportunities; Provide training opportunities with a focus on employee development; Resolve conflicts and complaints; Analyzing information and processes and develop more effective or efficient processes; Establishing and achieving business and financial objectives; Ensure compliance with safety procedures

Work Environment and Physical Requirements

Work Environment

• Safe to minimal hazards that are typical to an office environment.

Physical Requirements

• Sitting for extended periods of time, walking, and carrying up to 25 pounds.

• Manual dexterity to operate office equipment (computers, keyboards, copiers, etc.).

• Maintain hands, arms, backs, legs, and feet in the same position for extended periods of time.

• Communication skills enough to convey information verbally and in writing.

• Vision enough to perform physical activities and read computer keyboards, reference books, and other written documents, and safely operate motor vehicles and other equipment.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: The City of Greeley is an at-will employer.  Employees and the City may terminate employment at any time for any reason.  Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.