
Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Two (2) years of full time research administration experience in sponsored programs management. Comprehensive knowledge of federal grant and contract regulations (e.g. Uniform Guidance, NIH, NSF, ARPA-H, DoD, DOE) and non-federal funding environments, including industry, foundation, and local government sponsors.
Preferred Qualifications:
Certified Research Administrator (CRA) or comparable certification. Five (5) or more years of full-time research administration experience. Experience working within higher education and in a central or departmental research administration office at a university or medical center. Experience working with electronic research administration systems (e.g. Grants.gov, NIH, eRA, Commons and ASSIST, NSF Reearch.gov, Huron Click).
Brief Description of Duties:
The Grants & Contracts Specialist (GCS) will be part of the Office of Scientific Affairs within the Renaissance School of Medicine and will work closely with faculty and central university offices, such as the Office of Sponsored Programs, to support and coordinate the development and submission of proposals for externally sponsored research. The position focuses primarily on pre-award activities, with some responsibility for post-award tasks. This role requires adaptability and flexibility to accommodate ongoing changes in internal and external policies and regulations, shifting deadlines, and competing priorities. The incumbent must be able to work both independently and collaboratively as part of a team. Strong organizational skills, attention to detail, and effective verbal and written communication skills are essential, along with the ability to engage with a wide range of stakeholders. Success in this role requires excellent time management, effective decision-making, and the ability to maintain composure in a dynamic, deadline-driven environment. The incumbent must be proactive, solutions-oriented, demonstrate strong problem-solving skills, and be capable of managing a high volume of work while maintaining a high level of accuracy and service excellence. The ideal candidate will have the ability to thrive in a diverse, deadline-driven environment.
Duties:
Under general supervision, facilitate the administration of Sponsored Programs within the School of Medicine (SOM) through coordination of administrative activities.
Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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