Associate Project Manager

Vision Technologies is a national and global systems integrator providing IT services and solutions for commercial and federal clients. The Associate Project Manager will manage small to medium-sized projects through the project lifecycle, focusing on project management activities such as planning, installation, resource management, and overall project delivery to exceed customer expectations.

Responsibilities:

• Overall exceptional Project delivery and customer service
• Development and execution of all project-related documents and deliverables such as:
• Project schedule
• Test & Acceptance Plan, Communications Plan, Risk Analysis and Mitigation Plan, Unique customer requirements/rules and standards
• Material Procurement and Delivery Schedule
• Internal/external Kick-off meetings
• Weekly Project Status Reports
• Punch lists
• As-Built/Closeout
• Effectively and efficiently manage subcontractors/vendors
• Developing and maintaining an integrated project schedule including tasks, durations, resources, milestones and all dependencies
• Providing on time completion of all activities related to contract administration, contractual requirements, change control process, change orders, submittals, procurement, deliverables, and schedule
• Preparing and submitting weekly customer status reports
• Responsible for project procurement including identifying and communicating long-lead items, shipping status, and onsite delivery coordination. Additionally, developing and maintaining a material tracker for material that is ordered, staged, delivered, or installed
• Developing and adhering to the project Safety plan
• Ensuring the budget is properly tracked and managed utilizing budget tracking and job costing tools
• Ensuring that invoicing is completed on time
• Scheduling and facilitating regularly cadenced project meetings required to coordinate work activities with team members, vendors, and customer’s management team

Requirements:

• Bachelor's degree in Construction Management, Engineering, Business, or a related field; or equivalent combination of education and experience
• 0–3 years of project coordination or project management experience, preferably in low-voltage systems, construction, technology integration, or related fields
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); working knowledge of MS Project or similar scheduling tools
• Basic knowledge of project lifecycle phases, including initiation, planning, execution, monitoring, and closeout
• Strong written and verbal communication skills for creating project documentation and interacting with clients and internal teams
• Highly organized with the ability to prioritize tasks and manage time effectively across multiple projects
• Ability to travel to project sites as needed
• Valid driver's license and clean driving record (if required for site visits)
• Willingness to learn and grow within the Project Management discipline, including pursuing PMP or CAPM certification in the future
• Internship or prior experience supporting project managers or working on project teams is a plus
• Familiarity with project management software such as Procore, Smartsheet, or equivalent is desirable
• Understanding of basic project accounting principles including budgeting, job costing, and invoicing
• Customer service-oriented with a focus on exceeding client expectations
• Proactive in identifying risks and issues with a solutions-oriented mindset