Own administrative and project management across all four core revenue streams—podcast operations (end-to-end), supplements, quarterly programs, and 1:1 coaching.
Anticipate operational challenges, team blockers, and critical follow-ups, resolving them decisively before they ever reach leadership’s desk.
Act as a key support layer in managing strategic brand partnerships, sponsorships, and external relationships.
Oversee and elevate the end-to-end client experience, ensuring every touchpoint feels seamless, premium, and deeply cared for.
Manage and clean up incoming communications across key organizational touchpoints.
Own the end-to-end guest lifecycle and episode scheduling.
Act as the single point of contact once a brand partnership is finalized—tracking deliverables, deadlines, and ownership while actively looping in the correct team members.
Systematically build out and document Standard Operating Procedures (SOPs) across every single income stream.
Establish and maintain a highly structured, logical, and secure filing system within Google Drive.

Direct, hands-on experience coordinating and scheduling podcasts.
Proven experience managing partner relationships or client experiences.
Prior experience working within coaching, supplements, podcasting, digital media, or adjacent wellness industries.
You are naturally kind, thoughtful, and empathetic, but you pair this warmth with a sharp, driven operator's mindset.
You actively take the initiative, anticipate needs before they are flagged, and hold your work to an exceptionally high standard.

Senior Executive Assistant

Key skills