Executive Assistant

Role Overview

• Provide high-level administrative support to the EVP, Physical Production
• Assist with the day-to-day operations of the office
• Manage an extremely active calendar with frequent shifting priorities
• Schedule meetings, production reviews, screenings and conference calls
• Coordinate meeting logistics, including conference room scheduling
• Maintain systems and departmental records for tracking department materials
• Handle confidential information and materials with discretion
• Coordinate complex domestic and international travel arrangements
• Perform other related duties and projects as assigned

Requirements

• Bachelor's degree preferred
• 2+ years of Executive Assistant or related support experience
• Movie Magic Budgeting and Movie Magic Scheduling experience is required
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong spreadsheet skills required
• Knowledge of agents, producers, and the film industry required
• Strong organizational skills with exceptional attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Demonstrated ability to exercise discretion and maintain confidentiality
• Strong problem-solving skills and ability to work independently
• Flexibility to work overtime and travel occasionally when necessary

Benefits

• Health insurance coverage
• Employee wellness program
• Life and disability insurance
• Retirement savings plan
• Paid holidays and sick time
• Vacation time