Director of Facilities

Role Overview

• Maintain a transparent, effective relationship with the Executive and Senior Leadership Team by supporting the organization’s activities
• Foster an environment and culture that focuses on fulfilling the company’s mission, vision, and values
• Serve as a member of the Director and Senior Leadership Team
• Oversee the safe, efficient, and clean operation of all facilities and locations.
• Optimize space utilization, operational costs, employee experience, and energy efficiency through data-driven decision-making
• Maintain facility records, including floor plans, site drawings, square footage, emergency evacuation maps, etc.
• Ensure compliance with OSHA, life safety, fire safety, security, cleaning, and facility-related regulatory requirements
• Oversee the building access key management system
• Work with members of the Leadership Team to secure access and access control at all sites (Including badge readers, security cameras, monitoring systems, monitoring contracts, etc.)
• Coordinate furniture, equipment relocations, cleaning projects, and facility improvement projects
• Conduct facility inspections and promptly address safety hazards and maintenance concerns
• Maintain equipment, supply, custodial, and facility inventories
• Direct preventive and corrective maintenance programs for all facilities and building systems
• Manage contracts and relationships with facilities and custodial-related vendors, external service providers, and community facility owners for proper compliance and expected preventative service levels (HVAC, fire and life safety systems, electrical, plumbing, generators, elevators, landscaping, pest control, waste management, etc.)
• Oversee maintenance work orders and service requests through the organization's ticketing system
• Conduct routine facility inspections and ensure compliance with applicable codes, regulations, and organizational policies
• Ensure adequate staffing, tools, parts, and supplies to support maintenance and cleaning operations
• Align custodial operations with infection control and compliance standards
• Maintain a qualified and approved vendor network
• Oversee maintenance, safety, compliance, and cleanliness of all company vehicles and mobile units
• Implement preventive maintenance programs for fleet assets, including mechanical, HVAC, electrical, generator, plumbing, engine, and fire safety systems
• Manage fleet-related vendors, service contracts, inspections, and maintenance schedules
• Ensure all vehicles and mobile units comply with applicable laws, regulations, and company standards
• Utilize fleet and vehicle monitoring systems (Bouncie) to promote safe driving practices, monitor compliance with organizational policies, and support risk management efforts
• Provide fiscal oversight of facility, custodial, fleet, maintenance, and capital project expenditures by developing, managing, and monitoring budgets to ensure responsible and cost-effective use of organizational resources
• Review expenditures to ensure cost-effective use of resources
• Evaluate vendor proposals and provide recommendations for repairs, replacements, cleaning projects, and capital projects
• Assist with departmental budget development, grants, contracts, and funding applications as needed
• Lead facility construction, renovation, expansion, and improvement projects from planning through completion
• Coordinate team member schedules for any after-hours work, weekend maintenance or cleaning, or special events that may be scheduled
• Coordinate project stakeholders, vendors, timelines, budgets, and regulatory requirements
• Partner with leadership to develop, implement, and maintain emergency management, business continuity, and disaster recovery plans
• Develop and maintain facility safety policies, procedures, and standard operating procedures related to emergency management
• Maintain Safety Data Sheets (SDS) and ensure staff training on hazard communication and safe material handling
• Coordinate emergency preparedness activities and life safety testing
• Support organizational continuity of operations (COOP) planning and response efforts. Coordinate emergency facility response activities during natural or man-made disasters
• Serve as a member of the Leadership Team and support the organization's mission, vision, and values
• Supervise facilities, maintenance, fleet, and field-based personnel.
• Provide coaching, performance feedback, and professional development
• Conduct regular one-on-one meetings, set team priorities, and oversee scheduling, paid time off (PTO) approvals, and timekeeping
• Support operational site visits, accreditation surveys, and regulatory audits. Develop and maintain policies, procedures, and operational standards related to facilities, maintenance, fleet, custodial, and safety functions
• Foster partnerships and collaborative relationships that support organizational objectives
• Travel as necessary using personal vehicle (must maintain current auto insurance at own expense)

Requirements

• Associate’s degree preferred
• High School Diploma or trade/vocational certificate required
• Minimum of five (5) years’ facilities management experience preferred
• Minimum of two (2) years’ experience in a supervisor role preferred
• Advanced proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint)
• Active Florida driver’s license

Benefits

• Criminal Background Clearance
• Drug/Alcohol Screening