Management Assistant

Role Overview

• Coordinate invoice processing through xFlow, ensuring accurate booking and approval of invoices.
• Collaborate closely with Controlling to maintain high-quality financial processes.
• Support the Research Management Team with a wide range of administrative activities, including HR processes.
• Organize meetings, business travel, workshops, and events for members of the Research Management Team.
• Manage office purchasing through approved vendors and procurement tools.
• Act as the local IT coordinator by organizing laptops, software, mobile phones, and other equipment for employees and interns.
• Coordinate logistics activities, including preparing shipping labels and arranging courier services.
• Support facility management by serving as the main contact for external service providers and office-related suppliers.
• Ensure local policies, safety standards, and company culture are maintained at the Wageningen location.
• Act as the local coordinator for compliance-related topics, including data protection and sustainability reporting.
• Support the Legal department by coordinating document authentication and managing communication with external notaries.
• Serve as a key point of contact for the Global Business Operations and other internal stakeholders.

Requirements

• Previous experience in administrative, office management, management assistant, executive assistant, or similar coordination role.
• Fluency in spoken and written English and Dutch.
• Excellent organizational and planning skills with strong attention to detail.
• A proactive, hands-on, and solution-oriented approach.
• Strong interpersonal and communication skills with the ability to collaborate across different teams and functions.
• High levels of integrity, discretion, and professionalism when handling confidential information.
• Confidence working independently while also being an active team player.
• A critical mindset with a continuous improvement approach.
• Flexibility and the ability to prioritize in a dynamic, entrepreneurial environment.

Benefits

• N/A