Founders Associate – AI Operations Fellow

Role Overview

• You'll work directly with the CEO across the full breadth of company operations.
• Your job has two layers: execute the work, then automate it.
• In your first months, you'll run the CEO's operational world hands-on.
• In parallel, you'll build AI-powered workflows and automations that replace your own manual work over time.
• Every recurring task should become a system.
• Your KPI is not 'keep doing this forever' but 'automate yourself into higher-value work.'
• Own the CEO's communication triage (email, WhatsApp), calendar management, travel logistics, and meeting preparation.
• Capture follow-ups, prepare briefing documents, and ensure nothing falls through the cracks.
• Rebuild and maintain Notion for sales and networking enablement.
• Clean up and structure the people and networking database.
• Support customer segmentation and target market analysis.
• Prepare research and briefing materials for sales meetings.
• Build and maintain dashboards that give the CEO real-time visibility into company performance.
• Work with our fractional CFO to translate financial data into actionable reporting.
• Track KPIs across teams and flag what needs attention before it becomes a problem.
• Coordinate with external partners including our fractional CFO, content specialists, legal advisors, tax consultants, and other service providers.
• Ensure deliverables land on time and at the right quality.
• Identify, build, and maintain AI-powered automations (using tools like Claude, n8n, Make, or custom integrations) that reduce manual operational work across the company.
• Upskill team members to use AI tools effectively in their own workflows.
• Support the broader team on cross-functional topics such as testing, competitor research, or client onboarding when capacity allows.

Requirements

• 2 to 4 years of experience in operations, consulting, startup generalist roles, or similar high-context environments
• Demonstrated ability to build workflows and automations using AI tools (Claude, ChatGPT, n8n, Make, Zapier, or similar). This is not optional. We will test it in the interview.
• Strong written communication. You'll draft investor updates, sales follow-ups, and internal briefs.
• Comfortable with both high-leverage and low-status work. You'll build an automation pipeline on Monday and book a flight on Tuesday.
• Excellent judgment about what matters and what doesn't. You know when to escalate and when to resolve.
• Structured thinker who can create order from messy inputs without being told exactly how.
• Reliable follow-through. Things you own do not get dropped.
• Fluency in English and German. Strong Spanish is a significant plus. Italian is a bonus.
• Proficiency in Notion. Experience with PostHog, HubSpot, or similar tools is a plus.

Benefits

• Direct access to the CEO and real decision-making authority from day one
• A clear trajectory: automate the operational layer, graduate into strategic and project ownership
• Work on a product transforming a traditional industry at the start of its technological shift
• Small team where your contribution is visible and your voice shapes company direction
• Flexible and remote working environment
• Barcelona team offsite and regular in-person collaboration