Legal Administration & Contract Management — Support the administration of legal property matters, including contract management from drafting through to execution and archiving, as well as the management of rental guarantees, performance bonds, warranties and insurance documentation
Documentation & Deadline Management — Maintain legal files and archives, monitor key legal deadlines, process incoming and outgoing correspondence, and ensure documentation is accurate, complete and up to date
Executive Support — Provide comprehensive administrative support to the Legal Director, including managing German and English correspondence, coordinating travel arrangements and maintaining a busy calendar
Financial Administration — Process invoices, support budget monitoring and maintain accurate financial records for the Legal department
Cross-functional Collaboration — Act as the central point of contact between Legal and internal departments including Finance, Human Resources, Leasing, Retail, Marketing, Tourism and Operations to support efficient business processes
Property & Compliance Coordination — Support the monitoring and approval of shop unit transfers while ensuring legal documentation and related administrative processes are managed effectively

Administrative Experience — Previous experience as a team assistant, secretary, office assistant or in a similar administrative support role; experience within a legal environment is advantageous but not essential
Organisation & Attention to Detail — Strong organisational skills with the ability to manage multiple priorities, maintain accuracy and meet deadlines in a fast-paced environment
Communication & Collaboration — A proactive, resilient and team-oriented approach with excellent communication skills and the ability to build strong relationships across departments
Technical Proficiency — Good computer skills with confidence using Microsoft Office and managing documentation and administrative processes
Languages — Fluent German and English (written and spoken); additional language skills would be an advantage

Legal Coordinator

Key skills