As a Legal Administrative & Billing Assistant , you will support the firm's attorney and managing partner across two core areas — legal administrative operations and billing preparation.
Manage and filter the attorney's email inbox — organizing incoming correspondence, flagging priority items, drafting responses, and ensuring nothing important falls through the cracks.
Handle outbound client calls via Lawmatics — managing PNC follow-ups and time-sensitive client communications that require immediate attention, typically 2–3 calls per day.
Navigate Lawmatics CRM for client intake, pipeline management, and communication tracking — helping develop and refine internal workflows as the firm continues to build out its systems.
Prepare weekly billing — exporting billable time and expenses to Excel, running spell check, making corrections, and creating accurate draft invoices ready for attorney review.
Work toward independently running weekly invoices once fully trained — taking ownership of the billing cycle from prep through invoice generation.
Maintain client files in both Clio Manage and Lawmatics — keeping all records organized, current, and compliant with firm standards.
Support ad hoc administrative tasks and correspondence as they arise — adapting quickly to shifting priorities and contributing wherever the firm needs support.

Experience with Lawmatics or a similar legal CRM — familiarity with navigating, configuring, and managing client pipelines inside a legal practice management platform is strongly preferred.
Experience with Clio Manage or a similar legal case management system is a strong plus.
Solid Excel proficiency — you are comfortable exporting data, running checks, making corrections, and building clean billing reports without hand-holding.
Prior experience in a law firm, legal administrative, or legal billing role is preferred — but candidates with strong billing and administrative backgrounds from other industries will be considered.
Exceptional written and verbal English communication skills — you will be communicating with clients and attorneys on behalf of the firm and your professionalism reflects directly on the practice.
Highly organized and detail-oriented — billing accuracy is non-negotiable and you take pride in getting every number and every record right.
A proactive, self-starting mindset — you anticipate needs, solve problems independently, and do not wait to be told what to do next.
Comfortable working in a small, fast-paced firm environment where processes are still being built and your input on improving workflows is genuinely valued.

10 paid vacation days per year plus all U.S. federal holidays.
100% remote — work from anywhere in LATAM or Europe with a professional home setup.
A stable, supportive role inside a boutique law firm where your organizational skills and billing accuracy directly support the firm's growth and client experience.
A collaborative, transparent work environment through Veta Virtual and our client — where your reliability and attention to detail are genuinely valued from day one.

Legal Administrative, Billing Assistant

Key skills