Programme Specialist – EIT Higher Education Initiative

Role Overview

• Support the Senior Programme Manager in coordinating and implementing the EIT Higher Education Initiative Work Plan.
• Contribute to the smooth day-to-day operation of the programme through administrative, operational, and budgetary support.
• Manage and maintain shared programme tools and communication channels, including the HEI inbox, SharePoint, and other internal collaboration platforms.
• Coordinate internal processes and support cross-functional collaboration within the programme management team.
• Lead the management, validation, cleaning, and maintenance of initiative-wide datasets, and support the HEI Grant and Operations Manager with EIT Data Portal management.
• Support technical data workflows, including data curation, consolidation, and analysis.
• Produce operational and exploratory analyses to support programme monitoring and decision-making.
• Develop and maintain data management procedures to ensure consistency, integrity, and reliability across programme data.
• Support data-driven reporting and contribute to continuous improvement of monitoring systems and processes.
• Support the preparation of multi-annual Business Plan amendments and programme performance reporting.
• Contribute to the preparation and submission of progress reports for the programme and funded projects.
• Assist in monitoring KPIs, milestones, deliverables, and programme risks, including identifying mitigation measures where required.
• Ensure reporting activities are delivered accurately and within required timelines.
• Support the preparation and implementation of Calls for Proposals, including applicant support, eligibility checks, evaluation procedures, and preparation of key documentation.
• Support onboarding processes for newly funded projects.
• Provide day-to-day support to the team of EIT Higher Education Initiative Project Officers.
• Act as a central point of contact for project-related operational queries and coordinate escalation where necessary.
• Organise and support internal and external events, workshops, and meetings, both online and in person.

Requirements

• Experience in programme or project coordination, preferably in EU-funded projects or international initiatives.
• Strong project management skills, including monitoring KPIs, deliverables, risks, and timelines.
• Excellent data management and analytical abilities, with strong Excel skills and experience working with large datasets.
• Experience in preparing reports and supporting business planning activities.
• Ability to manage multiple stakeholders and build strong relationships across diverse organisations and countries.
• Strong organisational and administrative skills with the ability to handle multiple priorities simultaneously.
• Experience supporting Calls for Proposals, grant management, or project implementation processes.
• Excellent written and verbal communication skills in English.
• Proficiency with Microsoft Office, SharePoint, and collaboration tools.
• Proactive, detail-oriented, and solution-focused mindset with the ability to work independently in a fast-paced international environment.

Benefits

• Commitment to Diversity
• Temporary Position on a two-year contract with the possibility of extension.