About this role
Role Overview
- Serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
- Composes replies to routine correspondence and requests for information.
- Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
- Reviews all personnel transaction requests for complete and correct information and policy application.
- Establishes and updates the section’s records, correspondence, and report filing system.
Requirements
- Knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
- Ability to keyboard accurately at 55 words per minute.
- Minimum of two (2) years of professional experience serving an assistant to executive level management.
- Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
- Minimum of one (1) year of professional experience working in a Human Resources Office.
- Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
- Minimum of two (2) years of professional experience working with and handling sensitive information with professionalism.
Benefits
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- 12 paid Sick Days annually
- 10 paid Vacation Days their first year of service (can earn up to 25 paid Vacation Days annually)
- 3 paid Personal Days annually
- 13-14 paid holidays annually (based on start date)