Accounting Specialist – Fixed Term, Part Time

Role Overview

• Collecting, verifying, and processing Italian and foreign supplier invoices received via email, ensuring accuracy against purchase orders, pricing, and quantities, and record purchase invoices and credit notes in accordance with accounting principles
• Managing and posting customs bills, including required activities through the Customs Agency portal, ensuring correct accounting and regulatory compliance
• Controlling and managing advances to foreign suppliers, including advance invoices, and monitoring advance payments to ensure compliance with contractual terms and agreed deadlines
• Verifying and reconciling supplier ledgers, including advances, invoices to be received, and open items, and monitor supplier-related complaints, supporting their resolution in collaboration with internal stakeholders
• Issuing and posting sales invoices and related credit notes for domestic, EU, and non-EU customers, ensuring accuracy and timeliness of billing
• Monitoring customer collections and posting incoming payments accurately, reconciling customer accounts, managing customer advances, and ensuring discrepancies and outstanding balances are identified and resolved promptly
• Monitoring overdue receivables and support credit control and dunning activities, working closely with Finance and relevant business functions
• Supporting complaint workflows related to customer invoicing or payments, coordinating with Sales, Customer Service, and Logistics to ensure accurate and timely resolution
• Supporting monthly and year-end closing activities related to Accounts Payable and Accounts Receivable, including preparation of reconciliations, schedules, and supporting documentation
• Ensuring accounting entries comply with local accounting standards, internal policies, and VAT legislation (Italian VAT Law – Decreto Legislativo IVA)
• Providing accurate, completing, and timely informing internal and external auditors and support audit activities as required

Requirements

• High school diploma or degree in economics or administrative fields
• Experience in general accounting with solid knowledge of A/P and A/R and VAT cycles
• Good command of English, written and spoken
• Proficient in Microsoft Office, particularly Excel
• Strong computer skills and familiarity with main accounting software
• Accuracy, sense of responsibility and team spirit
• Experience in structured companies or multinational groups and knowledge of Italian GAAP and IFRS accounting principles
• Knowledge of ERP / reporting systems (Oracle, Microarea MAGO, HFM, Onestream or similar)
• Reliable contributor with approximately 3 years of experience in a similar accounting role, with Diploma or Bachelor’s Degree
• Manages AP and AR activities with limited supervision, escalating issues as appropriate
• Supports accurate financial operations and compliance within an industrial manufacturing environment

Tech Stack

• ERP
• Oracle

Benefits

• Competitive salary and rewards package
• Competitive benefits and annual leave offering, allowing for work-life balance
• A vibrant, welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential