Post-Closing Final Documents Specialist – CoOp, CEMA

Role Overview

• Review executed cooperative loan closing packages for completeness and accuracy, including recognition agreements, proprietary lease and stock certificate documentation, UCC‑1 financing statements, and cooperative assignments and applicable riders.
• Confirm compliance with cooperative corporation requirements, managing agent instructions, and investor guidelines.
• Track, follow up, and cure missing or defective cooperative-specific trailing documents.
• Review and process executed CEMA packages to ensure the accuracy of the Consolidation, Extension, and Modification Agreement, prior note and mortgage references, and all related gap mortgages, assignments, and satisfactions.
• Coordinate with settlement agents, recording offices, and title companies to ensure correct recording order, proper indexing, and the timely return of recorded instruments.
• Identify and resolve recording rejections, document discrepancies, or title defects impacting the CEMA structure.
• Actively manage a dedicated pipeline of cooperative and CEMA loans.
• Obtain, review, and submit all required trailing documents within investor timelines, including recorded mortgages and CEMAs, assignments and satisfactions, and UCC filings and amendments.
• Upload documents to loan onboarding and document management systems with accurate indexing and metadata.
• Prepare complete final document packages for investor delivery.
• Respond to investor inquiries and document exceptions related to cooperative and CEMA loans.
• Escalate aged items, title defects, or complex issues to the Team Lead or Manager with recommended resolutions.
• Partner with closing, title, and servicing teams to resolve post-closing issues efficiently.
• Ensure adherence to investor guidelines, state and local recording requirements, and internal post‑closing policies and procedures.
• Maintain audit-ready loan files with clear documentation trails.
• Participate in quality control reviews and remediation efforts as needed.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 3+ years of post‑closing or final documents experience, with familiarity in cooperative loans and New York CEMA transactions.
• Advanced knowledge of New York recording requirements, cooperative housing documentation, and trailing document investor standards.
• Advanced understanding of cooperative and CEMA loan structures.
• Excellent attention to detail and document accuracy.
• Skilled in independently managing a complex pipeline with minimal oversight.
• Skilled in working effectively in a dynamic, deadline‑driven environment.
• Skilled in maintaining a high level of accountability and ownership over assigned loans.
• Excellent communication skills while collaborating with internal teams and external partners.
• Excellent problem-solving skills with a proactive approach to curing defects.
• Proficiency in loan servicing, imaging, and document tracking systems.

Benefits

• medical
• dental
• vision
• 401K
• short-term disability
• employee assistance program
• wellness program