Research, compare, and book flights for the Sales Manager and international guest speakers traveling from Mexico to the U.S. (and between U.S. cities).
Evaluate rental car options as an alternative to flights for shorter regional legs of multi-city tours.
Source and book hotel accommodations, ideally co-located with event venues, to minimize team mobility needs.
Request and compare quotes from hotels and event venues; liaise directly with venue/hotel contacts.
Support planning logistics for a back-to-back, multi-city speaker tour (approx. 6 cities across 7 days).
Research and help coordinate a multi-day VIP experience in Las Vegas for approximately 50 people (accommodations, private venue/house rental, dining, entertainment).
Research and help secure a venue in Dallas for a company launch/annual convention in October, accommodating approximately 1,000 attendees.
Track and organize logistics details (confirmations, itineraries, costs) and provide clear cost comparisons to support decision-making.
Provide general administrative support related to event and travel coordination as needed.

Fluent in both Spanish and English (written and verbal) — required.
Prior experience with travel booking, event logistics, or hotel/venue sourcing preferred.
Strong research skills and comfort reaching out to hotels/vendors to negotiate and compare quotes.
Highly organized, detail-oriented, and able to manage multiple moving logistics pieces at once.
Comfortable working independently with limited oversight, given the client's own limited bandwidth.
Reliable internet connection and availability during required working hours.

Bilingual Virtual Assistant – Travel, Events

Key skills