Ensure the efficient day-to-day operation of the Cyprus office, maintaining a safe, organised, and productive workplace.
Coordinate international business travel, including conference attendance, individual and group travel arrangements, and business visa support.
Manage relationships with office suppliers and service providers, including telecommunications, insurance, catering, courier services, and other workplace vendors.
Oversee office facilities, supplies, equipment, and administrative services to ensure business continuity and a high-quality workplace experience.
Support office expense management, invoice processing, budget tracking, and audit activities in collaboration with the Finance team.
Coordinate onboarding and offboarding activities with HR and support workplace setup in partnership with IT, Cyber Security, and other internal teams.
Manage corporate documents, including storage, signature coordination (DocuSign and wet signatures), certifications, translations, and courier shipments.
Support the implementation of workplace processes, standards, and departmental initiatives while identifying opportunities to improve office operations and employee experience.
Work closely with internal teams across the business and provide administrative and operational support on departmental projects and ad hoc initiatives.

Proven experience in office management, workplace operations, or facilities management.
Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
Strong communication and relationship-building skills with internal and external stakeholders.
Experience coordinating vendors, workplace services, and office administration.
Knowledge of workplace health & safety, compliance, and office operations.
Experience supporting business travel, document administration, and office logistics.
High level of professionalism, discretion, and attention to detail.
Proactive, solution-oriented mindset with the ability to work independently.
Comfortable working cross-functionally with HR, Finance, IT, Legal, and other business functions.
Fluent English; additional languages are considered an advantage.
Experience in fintech, technology, or another international high-growth business is a plus.

Office Manager

Key skills