Office Administrator

Role Overview

• Oversee daily office operations to maintain a clean, safe, efficient, and well-functioning workplace environment.
• Manage office supplies procurement, including vendor sourcing, quotation collection, purchase request submission, inventory tracking, and timely replenishment.
• Coordinate business car arrangements, hotel bookings, visa and travel document applications, and related documentation with internal teams, external agencies, and relevant authorities.
• Liaise with building management, suppliers, and external service providers on office maintenance, access, facilities issues, courier services, mail handling, reception support, and service requests for the Shenzhen main office.
• Support executive leadership with travel bookings, itinerary coordination, expense tracking, reimbursement administration, and other travel-related logistics.
• Support major company events and business meetings, including supplier summits, leadership visits, town halls, cross-functional meetings, and other local office events.
• Partner with HR, Finance, Legal, IT, and local teams to support engagement programs, festive events, celebrations, team activities, community initiatives, CSR activities, and internal communication activities.
• Provide cross-functional administrative support, including new joiner onboarding arrangements, contract signature coordination, notarization, archiving, document logistics, invoice processing, vendor setup, expense tracking, petty cash handling, and confidential legal document storage.

Requirements

• Bachelor’s degree in Business Administration, Office Management, Human Resources, or related field
• 2+ years of experience in office administration, general administration, or HR administration preferred
• Strong organizational and multitasking skills
• Good communication and interpersonal skills in both Chinese and English
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Customer service–oriented, proactive, reliable, and comfortable working with employees, leaders, vendors, and cross-functional stakeholders
• Able to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Willing to support ad hoc tasks and flexible working arrangements when business needs require.

Benefits

• Employee engagement activities
• Positive workplace environment