IMS Specialist I – Payments Analyst, Clinical Trials, Advanced English

Role Overview

• The Investigator Management Solutions Specialist I administers payments to Investigators & Institutions participating in clinical trials in accordance with sponsor and Organization’s requirements.
• Works with internal teams to ensure appropriate funding prior to administering payments, keeps internal and external team members aware of site payment status and issues.
• Processes investigator payments by managing the investigator payment portion in various CTMS Tools like IMPACT, Medidata, and Clinpay etc.
• Reviewing data with project manager for quality and completeness.
• Processing and creating approved grant payment requests via the CTMS Tools and forwarding or interfacing with A/P; and distributing investigator payments to respective sites.
• Facilitates site payments with internal groups such as clinical operations, project management, accounts payable, accounts receivable, and site contracts teams.
• Coordinates with regional colleagues to ensure holistic global view of project payment/funding status.
• Collaborates with accounts receivable and project management to ensure advance funding is received from sponsors on a timely basis for global project needs and deposits are available before site payments are processed.
• Creates, maintains, and reconciles MS Excel Project Grant Tracker as necessary.
• Reviews and interrogates Clinical Trial Agreements (CTAs) and CTA amendments to ensure payments are made according to the documented payment terms and schedule.
• Prompts project teams through grants payment process and system navigation, as needed.
• Researches, compiles, and creates necessary information as required in support of sponsor invoicing.
• Identifies and works with clinical team to follow up on invoice discrepancies, past due invoices and to request refunds from sites.
• Ensures proper account and project coding are applied to third party invoices as it relates to investigator payments.
• Creates project reports as requested from sponsors, operations, accounting and/or upper management to support Sunshine Act reporting & various other statutory reports, monthly close process and ad hoc financial analysis.
• Assists Investigator Payments Manager with Audits of site payments and sponsor deposits.
• Minimal travel may be required (up to 25%).
• Works with sponsor systems and applications as required by the project.

Requirements

• BA/BS degree in Business, Accounting, Finance, plus some financial experience; or equivalent combination of education and experience.
• Strong proficiency in using Excel for spreadsheet analysis. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email, and voicemail.
• Oracle experience preferred but not mandatory.
• Foreign language proficiency preferred.
• Ability to organize and prioritize work to meet deadlines in a dynamic environment.
• Above average attention to detail, and interpersonal skills with a team-oriented approach.

Tech Stack

• Oracle

Benefits

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture – where you can authentically be yourself.