Office Control Assistant

Role Overview

• Provide administrative support to executive leadership and senior management
• Manage executive calendars, schedule virtual meetings, and coordinate appointments
• Prepare, organize, and maintain confidential files, reports, and company records
• Monitor office workflows and ensure administrative tasks are completed accurately and on time
• Draft correspondence, reports, meeting agendas, and presentations
• Coordinate communication between executives, employees, clients, and external partners
• Track projects, deadlines, and follow-up items for executive leadership
• Maintain electronic filing systems and company databases
• Assist with travel arrangements, expense reports, and meeting logistics when required
• Support virtual meetings by preparing materials and recording meeting notes
• Perform data entry, document management, and other administrative duties as assigned
• Ensure confidentiality while handling sensitive business information

Requirements

• High school diploma or equivalent (Associate's or Bachelor's degree in Business Administration is a plus)
• Previous experience as an executive assistant, administrative assistant, office coordinator, or similar role preferred but not required
• Excellent verbal and written communication skills
• Strong organizational, planning, and time management abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools
• Ability to prioritize multiple tasks and work independently in a remote environment
• High attention to detail and strong problem-solving skills
• Ability to maintain confidentiality and professionalism
• Reliable high-speed internet connection and a dedicated home workspace

Benefits

• Competitive salary
• Fully remote work environment
• Paid training
• Paid time off (PTO)
• Health, dental, and vision insurance
• 401(k) with company match
• Flexible work schedule
• Employee Assistance Program (EAP)
• Career advancement opportunities
• Performance-based bonuses
• Ongoing professional development and training