Admin Assistant, Bookkeeping

Role Overview

• Assist accounting staff with daily administrative tasks, including managing calendars, scheduling appointments, and organising meetings.
• Process fortnightly/monthly payroll, including timesheets, leave entitlements, super and STP lodgements.
• Serve as the first point of contact for clients, handling phone calls & emails in a professional and courteous manner.
• Maintain and organise client files, records, and documentation, ensuring confidentiality and compliance with firm policies.
• Accurately enter and update client information, financial data, payroll records and other information into the firm's database and accounting software.
• Prepare and distribute internal and external communications, such as memos, emails, and newsletters.
• Provide support for special projects and initiatives as needed, including research, data collection, and report preparation.

Requirements

• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with accounting software Xero is advantageous.
• Excellent organisational and time management skills.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Customer service-oriented mindset.

Benefits

• Permanent work from home set-up.
• Opportunities for professional development and growth.
• Collaborative and supportive work environment.
• Work-life balance with flexible scheduling options.
• New equipment supplied.