The Executive Legal Assistant supports the Chief Legal Officer/General Counsel
Provides the Legal Department with administrative help and acts as an internal departmental liaison to all internal and external stakeholders
Answers requests for legal documents and maintains departmental files in current structural hierarchies and formats
Coordinates meetings & maintains managers' schedules; may facilitate and/or prepare for meetings as needed
Preparation of Board books for several various Boards & Committees; may take minutes as needed
Controls operational aspects of the department including Right Fax, lien requests, outside counsel invoice tracking, maintenance of the legal library, routing the daily mail, office supplies
Documents proofreading, drafting, and editing in various software mediums
Other duties as requested by department managers
Screen calls for Chief Legal Counsel, works with CEO Executive Assistant as backup assistant in managing the phones and other administrative requests

Prior experience as an Executive Assistant or Legal Secretary preferably supporting a General Counsel or BigLaw Partner
Proficient in using Microsoft Excel (macros, pivot tables) + Microsoft Word (creating letters and document editing) + Microsoft PowerPoint (creating/editing presentations)
Expert at working with legal documents (formatting)
Good working knowledge of using Adobe Acrobat (form creation/editing)
Basic knowledge of corporate governance and board meetings/books
Must possess a High School Diploma/GED from an accredited institution plus relevant legal experience
Must have the ability to work a hybrid schedule consisting of reporting to 100 Church Street every Tuesday/Wednesday/Thursday

Executive Assistant, Legal

About this role