Executive Assistant to CEO, COO

Role Overview

• Provide high-level administrative and operational support to our CEO & COO executives.
• Anticipate needs, streamline operations, and ensure our executive leaders can focus on driving growth and operational excellence.

Requirements

• Autonomy: Comfortable taking ownership of tasks and working with a high degree of independence, while knowing when to check in and collaborate. Someone who can look around corners.
• Thrives in a dynamic environment: Not everything comes with a playbook. Is able to apply good judgment and move forward confidently when the path isn't fully mapped out.
• Resilience: Experienced in dynamic, evolving environments where flexibility and resilience are part of everyday work.
• Proven EA Track Record: Experience supporting C-suite executives; managing and delivering large-scale corporate events.
• Tool stack: Proficiency in a digital workplace and collaboration platforms that includes Slack, Notion, Google Suite and Navan.

Benefits

• Event Management: Plan and execute major company events, including the annual Company Kick-Off and Leadership off-sites in Europe and North America.
• Vendor Management: Partner with external vendors and production agencies.
• Board & Governance: Manage end to end logistics, agenda planning, and material preparation for Board meetings.
• Executive Support: Oversee CEO and COO level engagements, calendar management, and complex travel coordination.
• Cross Functional Coordination: Juggle and prioritise multiple streams of work originating from various internal teams to keep the CEO and COO office running smoothly.
• Executive Team Rhythm: Own the cadence, scheduling, and operational rigour of all Executive Leadership Team meetings. Drive agenda planning, track action items, and ensure accountability across the leadership team.