Senior Accountant, Grants & Special Funds

Role Overview

• Preparation of grant financial reports, audit schedules, and supporting analyses that ensure compliance with donor, governmental, and GAAP requirements.
• Accounting, reporting, compliance and audit readiness for a diverse portfolio of government (City, State, Federal) and private grants.
• Revenue recognition, funding drawdowns, and balance sheet reconciliations, including accounts receivable and deferred revenue.
• Invoice review and payment requisitions for capital construction projects.
• Guidance on grant accounting, compliance requirements, and financial reporting best practices.
• Knowledge of Workday financial processes, funding source management, and grant accounting procedures.
• Develop a comprehensive understanding of NYPL’s operational structure, strategic priorities and cross-functional operations.
• Master NYPL’s funding source structure, worktag framework, and grant accounting processes within the Workday environment.
• Gain expertise in the Library’s government funding streams, donor restrictions, capital funding mechanisms, and reporting requirements.
• Partner with management to optimize Workday processes, reporting capabilities, and grant accounting workflows.
• Strengthen internal controls, documentation, and audit readiness across the GSF portfolio.
• Leverage data analysis and technology tools to improve efficiency, accuracy, and stakeholder reporting.
• Independently prepare grant reconciliations, financial reports, and eRate billings for managerial review.
• Track and validate capital construction invoices and assemble financial data for City payment requisitions.
• Independently support month-end close activities for the GSF portfolio.
• Prepare grant-related audit schedules and supporting documentation and assist in facilitating auditor requests.
• Analyze GSF workflows and reporting models to identify opportunities for enhancement, partnering with management to execute process improvements.

Requirements

• Bachelor’s degree in accounting, finance, or business administration
• 5-7+ years of progressive accounting experience, with a heavy emphasis on grant accounting, fund accounting, or regulatory compliance in a nonprofit, healthcare, higher education, or public sector environment, or public accounting experience serving these sectors, including supporting Single Audits
• Experience working with ERP systems (Workday Financials preferred)
• Exposure to capital project accounting, construction-related invoicing, or payment requisitions
• Solid understanding of nonprofit accounting principles, including grants management, donor-restricted revenue and reporting, audit preparation, and City of New York, State of New York, or Federal funding compliance requirements
• Strong proficiency in Microsoft Excel, including pivot tables, lookup functions, and data analysis techniques
• Deadline-oriented and able to manage multiple priorities
• Excellent interpersonal, oral and written communication skills
• Ability to partner with all levels of internal departments and external stakeholders.

Tech Stack

• ERP

Benefits

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive
• Office setting
• Telecommuting
• Non-Union
• Exempt
• 35 hours a week; Monday-Friday from 9:00am-5:00pm; must be flexible to work extended hours during critical periods (e.g. audit, year-end)
• Hybrid 3 days in office /2 days remote as workload permits