Client & Vendor Communication: Act as the primary liaison for all inquiries from facilities and vendors, providing timely and professional responses via email and phone.
Issue Resolution & Tracking: Meticulously track all requests, investigate discrepancies, and coordinate with internal teams to ensure prompt and effective resolution of all issues.
Proactive Coordination: Follow up consistently with internal departments to guarantee tasks are completed on schedule and provide regular status updates to facility leadership on outstanding items.
Process Management: Assist with onboarding new vendors, monitor invoice approval status, and address payment-related concerns to prevent delays.
Relationship Building: Develop and maintain strong, positive working relationships with facility staff and key vendor contacts by providing excellent customer service and ensuring reliable follow-through.

High proficiency in English (B2, C1, or C2 level), both written and spoken.
Ability to work full-time during US business hours: 7:00 AM
3:00 PM Chicago Time (Central Standard Time).
A keen eye for detail and a commitment to accuracy.
The ability to work independently without supervision while also being an active, collaborative member of a remote team.

Comprehensive Training: We provide extensive initial training and ongoing mentorship to set you up for success.
A Clear Career Ladder: This role is just the beginning. We offer a clear promotional path with competitive salary increases as you grow with us.
A Supportive Global Team: Even though we work from home, our team is tightly connected. You will have a dedicated Team Lead and supervisor in the US for guidance and support.
A Dynamic Work Environment: You will be in constant communication with native English speakers, helping you to further enhance your language skills in a professional setting.

Facility Vendor – Client Services Coordinator

Key skills