Executive Assistant – CEO

Role Overview

• Organize the CEO’s schedule and calendar, taking into account different time zones, and coordinate meetings and various engagements;
• Manage the manager’s email inbox, including responding to and routing communications—often on their behalf—while prioritizing incoming information;
• Take initiative to manage specific matters and follow up on outstanding items;
• Participate in the planning and execution of corporate events, such as lunch-and-learns and general meetings;
• Act as a barometer for the manager regarding relevant issues within the team and the organization, sharing necessary information;
• Challenge the status quo by continually identifying areas for improvement and working to resolve problems;
• Provide logistical and personal support to the CEO, including property management, procurement, and invoice administration;
• Demonstrate adaptability and make autonomous, confident decisions;
• Plan and organize business travel, including bookings and required approvals;
• Prepare and reconcile expense reports and allowances;
• Perform any other related duties as assigned.

Requirements

• A minimum of ten (10) years of experience as an Executive Assistant to senior leadership;
• Impeccable command of both French and English, spoken and written;
• Strong computer skills, particularly with the MS Office suite;
• Discretion, autonomy, initiative, and a high degree of adaptability;
• Excellent communication and organizational skills.

Benefits

• 3 weeks of vacation; office closed during the holidays; sick and personal days;
• Comprehensive group insurance and a group RRSP;
• Employee discounts and an annual bonus.