Director of Finance

Role Overview

• Manage our finance and accounting function
• Maintain and update forecast documents daily, incorporating revenue and cost changes.
• Record journal entries for revenue and expense amortization.
• Track intercompany expenses and perform month-end reconciliations.
• Update budgets with actuals at month-end and share reports with management.
• Assist with creating financial models, break even analysis, and investor reporting
• Keep the Salaries and Benefits budget up to date as people changes are made
• Update the budget for all operational changes
• Maintain budget and reconciliation processes for each business vertical
• Perform monthly bank account reconciliations as part of the company's core bookkeeping cycle, recording entries in QuickBooks to ensure accurate financial statements.
• Manage banking relationships (Chase).
• Provide month-end bank balance reports to management
• Own the full accounts receivable cycle, including creating invoices from SOWs, setting up recurring billing, and cross-referencing forecasts to ensure no invoicing is missed.
• Monitor aging receivables and manage collections communications on at least a bi-weekly basis.
• Financial reporting, analyzing, and adjustments (statement requests, internal reporting, amortization of sales as needed)
• Bank account and credit card reconciliation
• Manage the full-cycle of vendor payments, including W-9 collection and proper expense allocation.
• Expense management (AMEX credit card statements, distribute for reconciliation, categorize expenses, and follow up with cardholders (as needed)).
• Coordinate and process freelancer wire payments, vendor fee categorization, and QuickBooks record-keeping.
• Prepare and distribute annual 1099’s for vendors and freelancers
• Collect and maintain W’9’s and tax filing information for payees
• Calculate and report monthly commissions due to employees.
• Communicate commission reports to recipients.

Requirements

• 5+ years of experience in Accounting & Finance
• Proficiency in QuickBooks, Excel/Google Sheets, Bill.com, and Ramp.
• Experience with Stripe, Deel, and external procurement platforms (Ariba, Coupa, Oracle).
• Solid understanding of accrual accounting, balance sheet reconciliation, and financial statement preparation.
• Degree in Accounting, Finance or Economics (or related field)
• Advanced knowledge of 1099 compliance and IRS regulations.
• Strong analytical skills with the ability to identify discrepancies and implement solutions.
• Excellent communication and organizational skills.
• Ability to manage multiple tasks and prioritize deadlines in a fast-paced environment.

Tech Stack

• Oracle

Benefits

• health insurance
• retirement plans
• paid time off
• flexible work arrangements
• professional development