Grants Management Specialist

Role Overview

• Manage the full lifecycle of a large portfolio of restricted grants.
• Work with the programmatic team to develop budgets to support the scope of work in grant proposals.
• Manage the proposal submission process and the associated attachments to the proposal.
• Conduct grant intake meetings to ensure clear plan for deliverable and compliance.
• Manage allocations of allowable expenses to restricted grants.
• Routinely monitor and report on grant spending against budgeted line items for both external submission and internal financial analysis.
• Lead discussions on programmatic budgets and grant spend down analyses with recommendations on modifications to the budget or spending plan, as needed.
• Manage the creation and submission of invoices to funders.
• Lead reporting cycles through timely and consistent communication with program, data, and finance teams.
• Prepare report templates, monitor completion statuses, send reminders as needed, and review, compile and submit final reports for timely submission.
• Provide financial reporting for grant closeouts.
• Update and maintain grants management database.

Requirements

• Bachelor’s degree in management, business, accounting, or a similar field is required.
• Minimum three years of experience managing the full lifecycle of restricted grants from pre-award to closeout, preferably in a non-profit setting.
• Advanced knowledge of Microsoft Office Suite, especially Excel.
• Experience using Adobe Acrobat to edit forms and documents.
• Proficiency in CRMs, preferably EveryAction and/or Salesforce.
• Proficiency in understanding and analyzing organizational and grant budgets.
• Proficiency in QuickBooks Online or similar accounting application is a plus.
• Ability to communicate effectively and collegially, both verbally and in writing.

Benefits

• Generous coverage of employee’s premiums for medical, dental, vision, life, STD/LTD insurances paid by Voices.
• Generous paid vacation, sick/wellness, and holiday leave.
• Competitive match to 401K retirement contributions.
• Professional development and technology allowances.