Process and post incoming payments accurately and in a timely manner.
Prepare and issue invoices, account statements, and payment reminders as needed.
Monitor outstanding balances and follow up on past-due accounts with professionalism and consistency.
Reconcile customer accounts and investigate discrepancies, short payments, and unapplied cash.
Maintain accurate records of billing activity, payment status, and account communications.
Work closely with internal teams to resolve questions related to invoices, payments, and account balances.
Assist with month-end close activities, including receivables reporting and reconciliations.
Support the preparation of aging reports and help track collection activity across accounts.
Organize and maintain financial documentation in a clear, audit-ready format.
Use Gen AI thoughtfully as a productivity tool to help summarize account activity, organize follow-up notes, and streamline routine administrative work while maintaining strong judgment, accuracy, and confidentiality.
Contribute to special projects and other responsibilities as business needs evolve.

Strong attention to detail and a high degree of accuracy in data entry and recordkeeping.
A clear understanding of basic accounts payable processes and invoice workflows.
Comfort working with numbers, reconciling balances, and investigating discrepancies.
Strong organizational skills and the ability to manage multiple priorities and deadlines.
A proactive, reliable approach and strong follow-through.
Professional written and verbal communication skills.
A service-oriented mindset and the ability to interact effectively with internal and external stakeholders.
Solid Excel and general Microsoft Office skills.
Comfort learning new systems and working across accounting software and spreadsheets.
Thoughtful judgment when using Gen AI and other tools to improve efficiency while protecting confidential information.
A collaborative attitude and willingness to pitch in where needed.
Associate or bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
2+ years of experience in accounts payable, accounting support, or a related finance role preferred.
Experience processing invoices, preparing payments, and reconciling vendor statements or accounts.
Familiarity with accounting systems and ERP platforms preferred.
Proficiency in Microsoft Excel and comfort working with financial data.
Experience supporting month-end close or reporting processes is a plus.
Prior real estate, property management, or affordable housing experience is a plus, but not required.

Accounts Payable Clerk

Key skills