Coupa Administrator, Oracle Payables Expertise

Role Overview

• Serve as the primary system administrator for Coupa, managing configuration, workflows, approval chains, supplier setup, catalogs, user access, and operational settings
• Provide day-to-day support for Coupa questions, issues, and research related to supplier onboarding, purchase requisitions, purchase orders, invoice processing, catalogs, and approvals
• Partner with Procurement, Finance/AP, IT, and business users to support and optimize the full Procure-to-Pay lifecycle
• Maintain and troubleshoot integrations between Coupa and Oracle Payables / Oracle Fusion ERP
• Oversee key data flows between Coupa and Oracle AP, including supplier master data, purchase orders, receipts, invoice files, and AP data
• Ensure accurate and complete data transmission from Coupa into Oracle AP for invoice creation and payment processing
• Work closely with Oracle Fusion Development teams to monitor integration jobs, troubleshoot failures, resolve errors, and improve integration reliability
• Apply working knowledge of APIs, file-based imports, integration configurations, and data controls to support integration requirements
• Configure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational views
• Streamline supplier onboarding by configuring and maintaining SIM forms and vendor lifecycle processes
• Support the use of Coupa Super Smash for invoice ingestion and automation workflows
• Review Coupa quarterly releases, evaluate new features, recommend enhancements, and manage release testing
• Lead or support Coupa enhancements, quarterly release testing, new module implementations, and continuous improvement initiatives
• Execute system changes through a structured SDLC lifecycle, including requirements, design, configuration, testing, UAT, deployment, and post-release validation
• Participate in Agile ceremonies, including sprint planning, backlog refinement, daily standups, and related delivery activities
• Recommend process improvements and system enhancements to increase efficiency, compliance, automation, and user adoption
• Maintain documentation, including configuration guides, SOPs, process flows, test scripts, training materials, release notes, and support procedures
• Manage secure user access in alignment with SOX controls, segregation-of-duties requirements, and internal audit expectations
• Monitor compliance with procurement policies through Coupa rules, workflows, reporting, and controls
• Support internal and external audit requests by providing system evidence, access details, control documentation, and process support
• Develop and deliver training sessions, end-user guides, and support materials for Procurement, Finance, AP, and business users
• Act as a subject matter expert for Coupa configuration, P2P best practices, Oracle AP integration workflows, and related operational processes

Requirements

• 2–4+ years of hands-on experience administering Coupa, including Procurement, Invoicing, Expenses, Supplier Management, or related modules
• Strong functional knowledge of Oracle Payables, Oracle Fusion ERP, and AP workflows
• Experience supporting Procure-to-Pay processes, including requisitioning, purchasing, supplier onboarding, purchase orders, invoice processing, approvals, and payment-related workflows
• Experience configuring and maintaining Coupa workflows, approval chains, user access, supplier setup, catalogs, SIM forms, and invoice processing configuration
• Working knowledge of Coupa integration patterns, file-based imports, data flows, API setups, and integration troubleshooting
• Experience maintaining and troubleshooting integrations between Coupa and Oracle Fusion/AP
• Ability to monitor and resolve data transmission issues involving supplier master data, purchase orders, receipts, invoice files, and AP data
• Experience working in SOX-controlled environments, including secure access management, segregation of duties, audit support, and control evidence
• Familiarity with structured SDLC practices, including requirements, design, testing, UAT, deployment, and post-release validation
• Experience working in Agile environments and participating in sprint planning, backlog refinement, daily standups, and iterative delivery cycles
• Experience reviewing Coupa quarterly releases, assessing new features, recommending enhancements, and supporting release testing
• Ability to configure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational metrics
• Proficiency in Excel and comfort working with transactional datasets
• Strong understanding of P2P controls, procurement policies, AP accounting concepts, accruals, expense coding, and 3-way match
• Experience with Coupa Super Smash, Supplier Information Management, Coupa Pay, Supplier Portal, Risk Assess, Spend Analytics, API integrations, or middleware tools is a plus
• Bachelor’s degree in Finance, Accounting, Business, Information Systems, or a related field is preferred
• Strong analytical, documentation, communication, training, and problem-solving skills
• Ability to work effectively with Procurement, AP, IT, Finance Transformation, and business stakeholders
• Detail-oriented, organized, proactive, and committed to continuous improvement

Tech Stack

• ERP
• Oracle
• SDLC